Billing Revenue Specialist

Auto Warehousing (AWC) has been family-owned and operated for more than 50 years and is North America's leader in finished vehicle logistics. Our mission is to service customer vehicles safely, efficiently, with quality and pride. Our Associates are the reason for our success, and developing their talent remains critical to our future.

AWC is hiring a Billing Revenue Specialist for our Chicago Ford location located at 122nd/ Torrence in Chicago. We offer a competitive wage paid weekly, an AMAZING benefits package and a family atmosphere. If you have advance Excel abilities, at least 3 years of experience working in an office/basic accounting practices & 5 years of experience in operations/data analyst positions- Apply today for fast consideration!

Purpose:

Maintains and supports all customer invoicing functions; such as ensuring facility paper flow, complete and accurate documentation and electronic data transmission. Interfaces with and assists facility management, regional managers, leads, associates, I.S. and Finance Departments, transportation (rail & truck) representatives and customers with day-to-day operations and special projects. Ensures the integrity of Epicor, CORS, and Vehicle Inventory Processing System information through the monitoring and balancing of vehicle receipts, inventory, services, and shipments.

To assist department/account/terminal managers with daily production paperwork and data transmission needs. They act as liaison for the facility management and the associates as well as corporate/I.S. offices and regional managers. Accommodates any and all office related duties to insure a smooth-running facility.

Essential Duties:

Provide excellent customer relationships and service, strong aptitude for logic, reasoning, problem solving and attention to detail.

• Oversee invoicing process to include sales order entry, general ledger account coding and verification of proper approval.
• Oversee daily/weekly/monthly production revenue and wage-to-revenue (W2R) reporting.
• Prepare monthly Controller's report.
• Ensure month-end billing is completed in a timely, accurate manner. Ensures that production data is pulled from VIPS and CORS for customer invoicing and submits to the Operations/ Terminal for accuracy verification and approval.

• Act as liaison between facility and corporate MIS and Accounting departments.
• Monitor and resolve internal operational data flow and revenue reporting issues.
• Compile and record production data to prepare records and reports on all aspects of production as requested.

• Monitor and resolve unvouchered services in CORS.
• Compile and record production data to prepare records and reports on all aspects of production as requested.
• Compiles data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered.

• Compile data from vendor invoices, supporting documents, and customer contracts to verify accuracy of billing data and receipt of items ordered.

• Assist with reconciliation of customer EDI acknowledgements and payments.
• Research and resolve payment issues on customer accounts.

• Research and resolve customers' billing issues and past due invoices, as well as vendors' supply chain issues.
• Review and verify vendor invoices, approval signatures, routing calculations, and posting (department codes) for financial data used in maintaining accurate accounts payable records and authorization of payments.

• Assist and develop office procedures and policies concerning new accounts and review current accounts procedures and policies. Follow and seek to streamline the process review, procedures, and accounting process as documented.
• Maintains and updates filing systems.
• Clarifies questionable invoice items, prices, or receiving signatures on all accounts payable items.
• Complete new item code setup form.
• Complete new customer code setup form.
• Resolve valid or authorized deductions from all customers.
• Create adhoc reports and extract field data using programs such as Epicor, CORS, and VIPS.
• Provide support and assistance to facility in using Epicor, CORS and VIPS software distribution module.
• Acts as liaison between facility and corporate IS and Finance departments.
• Oversee the Retro Billing process to include contract review, rate maintenance, and retro invoicing.
• Any other duties as assigned
• Ability to work in a variety of situations
• Respond to inquiries from customers and staff regarding accounts receivable information.
• Provides excellent customer service and contributes to a team environment.
• Exercises initiative to learn new skills.
• Able to react to change productively and handle other essential tasks as assigned.
• Work with the Corporate Accounting Manager to establish and maintain adequate internal policies and controls.
• Communicate with co-workers, management, customers, and others in a courteous and professional manner.
• Provides support and assistance with the preparation of various reports.

• Complete projects from Corp Finance and the Terminal and Ops Managers as assigned.

• Ensure accuracy on all reports and correspondences leaving the office.

• Other Duties as assigned

Additional Responsibilities:

• Insure accuracy on all reports and correspondences leaving the facility
• Applicant needs to able read and interpret communications from the customer
• Maintain a clean, well-organized, and professional appearance in work area
• Perform data entry as required
• Performs related office work as required or requested by the Facility Management, Regional Managers, or Customer
• Must have strong analytical skills
• Must be able to work in a Team environment and self starter
• Assist Managers and Supervisors and Customers as needed
• Assist or coordinate team and/or company functions.

Working Conditions:

• Good vision and hearing
• Frequent bending, stooping, walking, standing, talking for long periods of time
• Occasionally standing on feet filing for long periods of time
• Frequent reaching and pulling movements.
• Ability to judge distances
• Ability to lift 25 pounds
• Associate must be able to work as part of a team and be able to train other staff as needed

Minimum Requirements:

• Thorough knowledge and demonstrated skills with MS Office; including intermediate to advanced excel and intermediate access skills. Internal and customer computer applications a plus; such as AS400/VIPS.
• Thorough knowledge of office practices, procedures, and equipment.
• Skilled in the proper use of English, including proper spelling and punctuation.
• Knowledge and general ability to apply accounting practices, principals, and procedures, including an ability to perform routine business mathematics, reconciling accounts payable, and maintaining accounts receivable.
• Ability to meet and deal effectively with customers, associates, and general public.
• Must possess good written and verbal communication skills.
• High school diploma or equivalency; AA in Accounting or Business area preferred
• 3 years' experience in administrative work, customer service, and basic accounting practices
• Organized and detail-oriented.
• 5 years' experience in operations or data analyst related positions, with demonstrated professional growth and development
• Ability to multi-task and work independently.
• Self-starter and team player.
• Ability to work under pressure and flexibility to work occasional overtime in order to meet deadlines.
• Have a desire to help and enjoy resolving issues.
• Good communications skills.
• Possess strong organizational and time management skills.
• Have an eye for detail and a strong aptitude for logic, reasoning, problem solving and attention to detail.
• Have an eye for detail and a strong aptitude for logic, reasoning, problem solving and attention to detail.
• Excellent communications skills and customer service-oriented focus.
• Work experience in an accounting environment.
• Communicate with co-workers, management, vendors, and others in a courteous and professional manner.
• A behavior and conduct that maintains a positive work atmosphere by acting and communicating in a manner so you get along with customers, vendors, co-workers, and management
• Good and regular attendance
• Ability to work in a variety of situations
• Positive demeanor
• Valid driver's license; good driving record.

Auto Warehousing Company, including its subsidiaries, is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.