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Executive Office & Governance Assistant

Association of Diabetes Care & Education Specialists
Chicago, IL
  • Expired: January 23, 2022. Applications are no longer accepted.

Do you possess exceptional communication skills with proven ability to support staff and organizational leaders including board members? Do you excel at project management and coordinating meetings and leadership events?


If so, consider joining a mission-driven team focused on optimal health and quality of life for persons with, affected by, or at risk for diabetes and chronic conditions. The Association of Diabetes Care & Education Specialists (ADCES) is currently searching for an Executive Office & Governance Assistant.


The Executive Office & Governance Assistant will be responsible for providing a high level of administrative support to the Board of Directors with governance-related activities and the Leadership Team at ADCES. Our Board and Committee members are busy professionals and rely on this individual to stay organized and keep all projects moving forward according to schedule.


For success in this role, you must possess ability to provide appropriate communication and support to organizational stakeholders, and manage a high volume of work priorities including but not limited to:


  • Serve as primary point person for various governance and executive level activities and projects, develop and manage timelines and drafting of board-related materials.
  • Work with members of ADCES senior management to ensure that all materials presented for Board and Committee meetings are complete, professional, and delivered according to agreed upon timelines.
  • Work with Meetings Services Department to carry out logistical planning for quarterly Board meetings and events, including ADCES Annual Conference.
  • Coordinate booking and travel arrangements; manage budget and expenses and reimbursements with Finance/Accounting team.
  • Take minutes at Board and Governance Committee meetings for governance record and distribution.


  • Previous administrative experience required (3-5+ years) at Executive level, including prior experience working with Governance/Board of Directors.
  • Demonstrated experience coordinating board relations and governance activities.
  • Prior experience leading both live meetings and virtual meetings.
  • Non-profit or association experience preferred.
  • College courses in applicable field a plus.

In addition to our investment in our members, we are also invested in our staff. ADCES offers a competitive compensation and benefit package, designed to attract, and retain qualified individuals who deliver excellent service to our members and business partners.


Interested parties should send resume and salary requirements to

Association of Diabetes Care & Education Specialists


Chicago, IL
60654 USA



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