Administrative Assistant

Company Overview

Founded in 1986, Asset Living is a true third-party property management firm with decades of experience delivering exceptional value to partners across the nation. As a leader in third-party property management, Asset Living is the fourth largest in the country (National Multifamily Housing Council's Top 50) and remains the No. 1 third-party student housing property manager in the U.S. for 11 years in a row (Student Housing Business). With over 36 years of experience, Asset Living's growing portfolio includes a multitude of properties across the country that span the multi-family, single-family home rentals, affordable housing, build-to-rent, active adult, and student housing divisions. Asset Living presently manages a portfolio consisting of approximately 175,000+ units and 125,000+ beds. Asset Living is a family made up of diverse backgrounds, unique ideas, and distinct personalities. Recognized as one of the nation's Best and Brightest Places to Work, professionals join Asset Living because of its reputation as the most trusted partner in real estate, workplace culture, and growth opportunities. Asset Living is a member of The Institute of Real Estate Management (IREM) and is recognized as an Accredited Management Organization (AMO).

Administrative Assistant

The Administrative Assistant is responsible for overseeing, under the supervision of the Office Manager, the everyday operations of the corporate office front desk. As the Administrative Assistant, you will play a vital role in the company's customer service and office procedures. As an Administrative Assistant you will help with all corporate office administrative duties, including answering phones, scheduling, administrative daily tasks, mail, on-site visitors and customer service.

Essential Duties & Responsibilities

• Retrieves messages from voice mail and forwards them to appropriate personnel.
• Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel is unavailable.
• Answers questions about the organization and provides callers with addresses, directions, and other information.
• Welcomes on-site visitors, determine the business's nature, and announces visitors to appropriate personnel.
• Receiving, sorting, and shipping mail accept UPS, Fed-Ex, and issuing packages.
• Maintains fax machines, assists users, sends faxes and retrieves and routes incoming faxes.
• Complete word processing, graphical, spreadsheet and database assignments as requested.
• Compiling, formatting, editing, and revising reports and presentations.
• Communicate and handle incoming and outgoing electronic communications.
• Prioritize and manage multiple projects simultaneously and follow through on issues promptly.
• Organize and maintain file systems.
• Other clerical duties as assigned.

This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice.