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Regional Office Administrator

Ascension Global Staffing & Executive Search
Austin, TX
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Ascension Global Staffing & Executive Search is seeking a Regional Office Administrator to join our client team. This position will be located in either our client's Plano or Austin, Texas office and will require some travel between offices.
Responsibilities Include
  • Manage the overall operations within the office with an emphasis on human resources management, budget performance, facilities, administrative support, and vendor oversight.
  • In partnership with the Director of Human Resources, lead the recruitment and selection efforts of the office and facilitate new hire orientation training.
  • Practices MBWA (Management by Walking Around) to keep abreast of issues, gain commitment from the team, and instill confidence in leadership values. Actively collect and resolve issues in a manner that keeps a healthy balance of employee needs and internal and external client expectations.
  • Coach for success and implement disciplinary actions when appropriate.
  • Coordinate the performance management process in partnership with the Human Resources team. Prepare and conduct performance reviews for direct reports.
  • Achieve firmwide financial objectives by managing a local checking account, budgets, purchasing, and accurately processing invoices for payment.
  • Ensure an effective functioning facility that provides an efficient and safe working environment for all employees by using best business practices to manage resources, services and processes.
  • Facilitate monthly office team meetings to provide education, workflow direction and encourage open communication and sharing of best practices.
  • Provide consistent communication to, and collaborate with, local Managing and Co-Managing Partners to achieve office goals.
  • Partner with firmwide departments to build a cohesive team environment to meet the firm's goals.
  • Remain informed about local issues/events and implement strategies and best practices to ensure compliance and safety.
  • Plans, coordinates, implements, and is responsible for all aspects of entertainment events for our Texas offices including summer outings, holiday parties, administrative professionals’ week, and other activities that may occur.

Your success in this role will be based on your ability to execute the following skills:

  • Effectively collaborate and engage with people throughout the firm, accepting work direction from multiple people.
  • Exceptional management and leadership skills are evidenced through a demonstrated ability to deliver outcomes and take your team where they would not have originally ventured.
  • Experience working in an often urgent environment with high internal and external client service expectations
  • Experience with property and/or facility management
  • Attention to detail, strong organizational skills, and project management skills
  • Innate ability to interpret a situation quickly and act on it
  • Confident and comfortable working with strong personalities
  • Sense of Humor

Education And Experience

  • Bachelor’s Degree in Business Management, Human Resources Management or related discipline; or a combination of education and experience
  • Solid working knowledge of the Microsoft Office Suite. Knowledge of Aderant Expert (CMS) and iManage (document management software) is a plus
  • A minimum of 5 years of previous leadership experience in a fast-paced law firm environment required

Ascension Global Staffing & Executive Search


Austin, TX