Compliance Specialist

Ascension Global Staffing & Executive Search represents a global wealth management firm in its search for a Compliance Specialist. This role will support the US Compliance Department with the administration of compliance program tasks including the administration, implementation, and maintenance of compliance policies and procedures designed to prevent, detect, and correct potential violations of applicable securities laws.

RESPONSIBILITIES:

• Assist the CCO with the regular reviews and amendments of internal policies and procedures. This includes: i) internal annual reviews to determine the adequacy and the effectiveness of the implementation of D&Y internal policies and procedures and ii) develop responses, including new policies and procedures, to internal reviews and audits.
• Support efforts alongside CCO and other departments to maintain compliance-related business systems, data management, and data integrity including but not limited to; i) performance and composite data compliance, ii) trade reconciliation, iii) performance distribution, iv) IPS status, v) regulatory disclosure delivery, vi) books and records, vii) monitoring securities definitions and reorganizations, and viii) other relevant business data.
• Assist with periodic compliance tests, internal audits, and the administration of the annual compliance program review as required by Rule 206(4)-7.
• Assist with the assessment of business risks based regulatory updates and changes to business model. Assist with conducting regular risk assessments of compliance program against regulatory best practices and statutory requirements.
• Manage new and existing vendor due-diligence process, ensuring start to finish completion of the internal due-diligence process.
• Maintain our proxy voting files, client information, and voting records.
• Support the COO in evaluating the suitability of advertising and marketing materials, including RFPs, RFIs, and industry surveys, against regulatory prohibitions and industry standards.
• Work with the CCO to draft new disclosures where necessary for general advertising, sales, and marketing materials, and train other professionals in required disclosures to assist in their compliance-related responsibilities.
• Manage, and maintain the Firm’s compliance technology reporting system including the Firm’s Code of Ethics administration through reviewing, monitoring, and approving pre-approval requests for personal trades and monitoring for Code of Ethics violations.
• Manage securities claims and class action litigation client data requests from the Firm’s outsourced claims processing vendor.
• Oversee compliance aspects of the recording and processing of daily client checks received by the Firm.
• Assist with regulatory filings including but not limited to Form ADV, 13F and 13H.
• Review confirmations of trades for adherence to firm processes.
• Attend, create agendas, and take meeting minutes for Compliance Meetings; coordinate meetings and schedules.
• Represent and provide guidance on compliance-related matters within Firm committees and initiatives.
• Lead special compliance-related projects, as assigned, and collaborate with the other team members on routine and ad hoc projects.
• Other duties and projects as assigned

QUALIFICATION REQUIREMENTS:

Experience

• Minimum two years of work experience in Financial Services, preferably with an SEC Registrant
• Experience with operations of a Registered Investment Adviser (RIA) firm.
• Experience with top teer custodian back-office systems, client service processing, and related compliance
• Experience with compliance technology platforms and adviser operational systems

Education/Training

• Bachelor’s degree in business or related field, or equivalent education and experience
• Relevant Compliance Certifications Desirable
• IACCP or other compliance certifications helpful

Knowledge, Skills, and Abilities

• Ability to communicate clearly and effectively in a written and oral manner
• Extensive knowledge of US investment advisers and investment companies
• Solid understanding of the Investment Company Act of 1940, Investment Advisers Act of 1940, the Securities Exchange Act of 1934, the Securities Act of 1933, and other US and foreign regulations.
• Highly motivated self-starter with a willingness to “roll up your sleeves” and identify opportunities for enhancement
• Team leader and consensus builder with demonstrated self-awareness, cultural skills, and sensitivities to work effectively in a global organization
• Ability to balance regulatory and policy standards along with practical business perspective
• Strong attention to detail, analytical and issue-spotting skills
• Exceptional organizational skills: the ability to effectively prioritize tasks, follow up, produce consistently accurate work, and meet strict deadlines
• Proficient with all Microsoft Suite applications (Office 365, Outlook, Excel, Word, etc.)

WORKING CONDITIONS:

• In office position located in Miami, FL, or New York, NY
• Business travel when necessary