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Executive Assistant to CEO

Arim Inc Palisades Park, NJ

  • Expired: over a month ago. Applications are no longer accepted.
Job Description


  • Manage all office coordination’s: schedule & coordinate staff and other meetings, answering and redirecting incoming telephone calls, purchasing & monitoring office supplies, handling maintenance company/individual to keep office clean and safe and ensure appliances are in good working order, organizing events/lunch and ordering catering when required
  • Collaborate with team members to manage and monitor marketing/branding initiatives: social media & email campaigns, cold calls etc
  • Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
  • Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
  • Coordinating travel arrangements (both domestic and international) and create trip itineraries
  • Limited HR duties: act as company liaison with outsourced HR company, employee onboarding, e-verify, resume filtering on job portals, collecting and maintaining employee performance reports/folders
  • Performing minor accounting and bookkeeping duties
  • Manage Construct Connect portal and document terrazzo project details on a day-to-day basis and send over the required information to senior management
  • Process and follow up on sample requests, maintain all the data related to samples, coordinate with project leads, architects, contractors and make physical samples
  • Processing sales orders for shipment through local & international carriers- UPS/XPO/In-land logistics, etc.
  • Maintaining comprehensive and accurate corporate records, documents, and reports
  • Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Help Senior Management, Data Scientists with MS Office needs.
  • Create and maintain filing systems, both electronic and physical. Be part of Digital transformation and migration project management team



  • Graduate/Undergraduate degree; Masters is a plus.
  • Minimum experience of 5+ years as an office manager
  • Excellent verbal and written communications
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multi-task


Arim Inc

Arim Inc's Logo


154 W Edsall Blvd

Palisades Park, NJ



View all jobs at Arim Inc