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Infrastructure Project Closeout Manager / Office Engineer

Ardmore Roderick
Chicago, IL
  • Expired: June 22, 2022. Applications are no longer accepted.

Infrastructure Project Closeout Manager / Office Engineer - Rail & Transit Chicago


Ardmore Roderick is seeking an experienced construction professional with an understanding of the design-build construction process to join our team as full-time (Project) Closeout Manager on one of the largest infrastructure projects in Chicago.    As part of the Owners Representative (OR) team, the Closeout Manager oversees the document control coordinator and is directly responsible for all phases of the project closeout process. This includes document control, monitoring and tracking drawings and technical submittals, as-built drawings, specifications, correspondence and closeout warranties, manuals and reports for multiple-phase projects utilizing the client's eBuilder system.  This will include reviewing all final as-built drawings prepared by the design-build contractor and coordinating any field verification that may be required.  You will manage and track project documents from startup through closeout to verify that the design-build contractor meets the requirements outlined in the Closeout Management Plan prior to final payment on the contract.


  • Work closely with quality control, document control, systems safety and security, various project construction disciplines, subcontractors, project management, owners, etc.
  • Works with project controls to identify costs and follow up on contract financial closeouts.
  • Review and submit all O&M Manuals and CAD As-builts to owner.
  • Responsible for all reporting and monitoring of closeout packages for completeness and accuracy.
  • Escalates noncompliance through proper channels.
  • Works with resident engineers' staff to verify as-builts as provided by contractors and receipt of required documentation.
  • Generates spreadsheets and reports on completeness of documentation.
  • Works with quality manager to verify all closeout checklists are received.
  • Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager
  • Train employees about the project documentation system on how to use and access the documents
  • Maintain confidentiality of sensitive documentation.


  • Must have strong ability to digest contract documents to determine project closeout requirements.
  • Experienced with major construction projects, and a working knowledge and understanding of the design-build and construction management processes, including document control and close-out.
  • Understanding of architectural and engineering drawings
  • Must be able to communicate/train project personnel on project closeout requirements.
  • Must be able to liaise with, and delegate closeout activities to project personnel and monitor progress.
  • Must be able to communicate (both in person and through reporting) plans and closeout status to project management and owner representatives.
  • Some weekend and night hours may be required.



  • Experience on rail or transit projects (civil, structural, track, power, signals) is very beneficial.
  • Excellent communication skills and interpersonal skills.
  • Five-plus years' experience in project management preferred. (Project Manager, Project Engineer, etc.)
  • Thorough understanding of project and owner closeout process and requirements, experience managing project closeout throughout the entire multiple-phase project lifecycle preferred.
  • Technical reading and writing skills.
  • Excellent organizational skills, ability to build, lead and mentor team members
  • Possess a working knowledge and understanding of Document Control - Project Management systems experience (especially in eBuilder, LoadSpring, PlanGrid,) etc.
  • PMP or CCM Certifications are a plus

Minimum five (5) years' experience on large and complex construction projects, and at (2) years' work experience in project close out, document and records management.

Must be able to work outside, year-round in potentially inclement weather, with extended periods of standing/walking/climbing in a heavy-construction environment, including on an operating electrified railroad right-of-way.

Sponsorship is not available for this position.


The preferred candidate has a bachelor's degree in a related Engineering discipline (Civil, Structural, Electrical), or Construction Management, Project Management, Business Administration, or similar field.

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Ardmore Roderick


Chicago, IL



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