Financial A/P-A/R & Administrative Office Associate

Job description

This position is for an individual who will be primarily responsible for assisting the Vice President with bill payment, bank deposits, monthly financial statement preparation and the preparation of Board meeting materials. Individual must be a team player with excellent customer service skills who is able to treat boards, residents and business partners courteously and respectfully, while helping to grow our property management business and earning client trust and satisfaction. Individual must be able to and enjoy working in a fast- paced environment.

Responsibilities-

Financial/Administrative

Checks/Invoices –

-Review, validate and process invoices for over 50 condominium associations. Must adhere to documented procedures and controls so that all invoices are Board authorized, paid on time and are not paid twice.

-Deposit Association checks into respective bank accounts and update accounting system.

-Monitor the Association bank accounts to ensure they are not overdrawn.

Financial Reporting-

Assist in the monthly preparation of Association financial reports.

Prepare reports for monthly Board meetings.

Attend Board meetings upon request.

Other –

Accounts Payable and Accounts Receivable experience preferred.

Draft correspondence to Board Members and Owners for fines and Association updates.

Reconcile monthly bank statements.

Assist in the updates of Association loan spreadsheets and provide early payoff figures when requested.

Respond to ad/hoc internal and external requests.

Answer phones, direct calls and/or respond appropriately and with urgency.

Review all emails and respond in a timely fashion and with a sense of urgency.

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Virtual meetings

Work Remotely

• No

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture

Job Type: Full-time

Pay: $16.00 - $19.00 per hour