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Administrative Assistant

Anthony International Madison, GA
  • Expired: 2 days ago. Applications are no longer accepted.

Administrative Assistant Job Description:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of concepts, practices and procedures of the business. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.


  • Answer and direct phone calls

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Produce and distribute correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Order office supplies

  • Provide general support to visitors

  • Provide information by answering questions and requests

  • Research and creates presentations

  • Generate reports

  • Handle multiple projects

  • Assist in processing invoices

  • Carry out administrative duties such as filing, typing, copying, scanning etc.

  • Use Microsoft Office (Word, Excel, PowerPoint) to assist on projects and tasks as needed

  • Cover the reception desk

  • Handle sensitive information in a confidential manner

  • Processing Temp/Contractor Time

  • Production Paper Work Scanning

  • Floor Schedule Printing/Distributing

  • Scrap Data Collection for Finance

  • Safety and Quality data Input

  • Maintain Temp associate headcount and turnover information Monthly for HR

  • Recruiting assistance--resetting passwords, assisting employees with completion of required paperwork

  • Attendance Tracking/Vacation

  • Daily Updates to Sales Order Tracking and Open Order Reports


  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • 1-3 years of experience in the field or in a related area

  • High school diploma or equivalent

Administrative Assistant top skills & proficiency:

  • Reporting Skills

  • Microsoft Office Skills

  • Professionalism

  • Problem Solving

  • Supply Management

  • Verbal and Written Communication

  • Attention to Detail

  • Accuracy

  • Teamwork

  • Discretion and Judgment

Anthony International

Why Work Here?

Full time, direct hire positions with great benefits. Room to grow.

At Anthony, a Dover Company, we are a team, and every team member contributes to our vision: To enhance people’s lives through safe and efficient merchandising technologies. For over 60 years, our products have been part of the critical path of the food chain that starts with the farm and ends with your family consuming fresh, safe and healthy foods. We are leading our industry by Innovating What’s Next in glass doors and intelligent merchandising technologies that keep food safe and allow retailers all over the world to showcase products in an attractive and energy efficient display. By adding Anthony doors to refrigerated cases, retailers are able to reduce their carbon footprints by decreasing electricity usage as much as 70%. As food delivery and technology converge, now more than ever, each employee at Anthony is a critical link in the chain that allows food to successfully reach consumers every day. Anthony strives to foster an exciting, fast paced, and rewarding work environment where innovative and disruptive thinking is encouraged and rewarded. We offer a blend of a small company atmosphere with the benefits of large company scale, tools, and career opportunities. New ideas and new innovations are fueling Anthony’s future. Join the Anthony team today!


1101 Sovis Rd, Madison, GA 30650
Madison, GA