·Assist the US Marketing Manager in delivering successful conferences and sponsored events
·Support the Americas conference and events programme by keeping calendars and spreadsheets up to date, booking attendance, participating in meetings and provide on-site support at events
·Work closely with the Marketing Manager and Research team to deliver briefing documents for the Investment and IR teams ahead of conferences, events and networking opportunities.
·Help gather and deliver conference feedback reports.
·Investigate and manage suppliers across the spectrum of the marketing communications mix, to ensure effective and cost-effective delivery.
·Ensure consistent application of the firm’s visual identity.
·Deliver marketing collateral including maintaining inventory, creating packets, delivering web materials, and coordinating conference distribution.
·Assist the US Events Senior Associate in the delivery of successful US proprietary events
·Assess internal and external calendars to identify key event dates.
·Assist in developing event budgets including cost estimates and approvals.
·Assist in venue and vendor selection.
·Design and manage invitation process through Cvent and Support with event invitation design – sourcing images and light Photoshop work, manage RSVPs, attendee inquiries, and final joining instructions.
·Staffing on the day of event including registration.
·Create internal corporate office events.
·Gather and deliver event feedback reports.
·Write intranet stories highlighting each event.
·Support the Global Events team with the Annual LP and Advisory Committee Meetings when required.
·Support in the management of the firm’s web presence and content – website and external conference and media sites.
·Draft and design social media stories for key conferences and events
·Manage new joiner web profiles including launching head shots and profiles to the website.
·Update Salesforce for all event campaigns and Marketing activity notes.
·Schedule internal and external meetings pertaining to conferences and events. Manage video conference and dial in details.
·Managing invoices and payments including tracking, approvals process, and filing.
·Create conference and event collateral.
·Forge close relationships with the London team, IR team, Fund Raising Team, and Events Team. Maintain a unified team dynamic with the London teams.
·Support delivery of the firm’s internal communications programme.
·Collateral inventory – maintain collateral stock and coordinate restocking with London Marketing Assistant.
·A good first degree from a leading University
·A minimum of one year B2B financial or professional services marketing experience
·Wide-ranging experience of the marketing communications mix
·Strong writing skills
·Working towards formal marketing qualifications
·Ideally, but not essential, an understanding of conference and PR dynamics in the private equity industry
·Ideally, but not essential, experience in event planning and delivery
·Knowledge of Cvent, or similar event management software
·Detail oriented with exceptional organizational and multi-tasking skills
·Ability to interact diplomatically and professionally with all levels of the organization, while maintaining the highest level of confidentiality
·Excellent written and verbal communication skills
·Strong interpersonal skills
·Exceedingly flexible; able to prioritize in fast-paced/high pressure environment, and problem solve when needed
·Take ownership and responsibility of tasks to completion
·Strong work ethic, enthusiastic, and team player with the willingness to assist colleagues on ad hoc tasks