Real Estate Transaction Coordinator

We are an energetic group with an open Transaction Coordinator position. Candidates must be highly organized, independent, proactive, enthusiastic individual to manage 25-35 transactions monthly from contract to close. We're looking for a transaction coordinator with experience and a proven track record of success!  

Responsibilities:

• Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage lenders during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale

• Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released

• Maintain accurate and compliant files for all transactions 

• Understand the contracts in order to summarize all important terms, conditions, and contingency dates

• Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.

• Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process

• Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information

• Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties

• Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)

• Other duties as assigned 

Qualifications:

• Previous experience in California real estate, property management, or other related fields

• Familiarity with CA real estate contracts

• Excellent ability to build rapport with clients and collaborators

• Must have people skills! 

• Strong negotiation skills

• Excellent written and verbal communication skills

• Able to meet deadlines

• Handle a fast paced environment

• Strong organizational skills

• Tech savvy

• Detail oriented 

• BPO/valuation experience is a plus

• Experience with Brivity CRM a plus

• Must have CA real estate license and ability to maintain licensure 

Transaction coordination: Our sales team will turn in executed buyer contracts and listing agreements directly to you. You'll then manage the transaction from that point forward through a successful COE.