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The Project Manager (PM) is responsible for the execution of construction projects in the Facilities Management department. The position is responsible for maintaining the project scope within the approved budget, maintaining project schedules, and facilitating the required submissions to jurisdictional authorities. The PM serves as the focal point for coordination of all project information between the field, stakeholders, senior management and the entire project team. The PM works with the department's policies, procedures and tools to manage the long-range planning of the University’s project budgets, and the scheduling and prioritization of projects. The PM provides leadership, support, and training to the project team as well as reporting to the Director of Capital Program Management, and the AVP of Facilities Management.
A project manager's time is divide among the following components:
1. Project Development (10% of time) – Working closely with internal departments, the Director of Capital Program Management and occasionally the AVP of Facilities Management, the Project Manager leads the planning and initial development of project scope, schedule and budget for approval by University leadership. Additionally, the PM will coordinate with Planning to ensure compliance to ADA and programmatic constraints.
2. Project Execution (50% of time): The PM is responsible for management of the entire project delivery process including planning design, construction, close-out and occupancy phases of renovation projects. Through his/her team members, the PM facilitates and tracks communications throughout the project, organizing and overseeing project administration. The PM identifies, administers and resolves all issues and changes. The PM shall ensure that all deliverables are on time and that contractors’ quality of work meets the project requirements and will lead coordination among contractors and occupants as necessary.
3. Schedule Management (10% of time): Develops, monitors and maintains project schedules and communicates to senior leadership issues affecting project timeline or delivery. The PM shall monitor each schedule for planning, design, construction and commissioning. MS Project is the primary scheduling program, although familiarity with Primavera P6 is helpful. The PM should be able to manage any delay claims made by contractors resulting from the project.
4. Financial Management (10% of time): The PM is responsible to create and maintain the project scope within the approved budget and lead the value engineering process as required throughout the project. The PM is also responsible for project cost control, project cash flow, projections and budget updates to senior leaders. The PM reviews proposed change orders and reviews and authorizes payments within appropriate signing authority.
5. (10% of time) Serve as the project’s primary contact for commissioning, warranty, turnover and acceptance. Coordinate with the commissioning manager, FM’s work control and staff to facilitate construction punch list, warranty inspections, witness and functional testing and other walk-throughs, pursuing documentation, communication and resolution of same.
6. Regulatory Approvals (5% of time): Working with multiple internal and external parties, and through his/her team members, the PM coordinates and facilitates submissions to jurisdictional authorities for permitting, ensures compliance with regulations and all authorities having jurisdiction, and arranges for inspections necessary to secure the Certificate of Occupancy in an expeditious manner.
7. (5% of time) Perform other duties as assigned
This position requires minimal supervision.
• B.S. /B.A. in Engineering, Construction Management or equivalent combination of training and experience.
• 5 – 7 years project management and planning/estimating experience.
• Budget development and management experience.
• Working knowledge of D.C. fire, safety and building codes.
• Excellent written and oral communication skills.
• Valid driver's license.
• MBA or M.S. /M.A. in Engineering
• PMP, LEED AP, CCM, PE or combination.
• Building contracting/audit/inspection experience.
• Institutional, government or higher education experience.
• Ability to work with computer aided drafting systems.
• Working knowledge of project management software systems.
Apply on the AU Staff Jobs website at the following address: https://www.american.edu/hr/careers/staff-jobs.cfm
or directly at: https://careers.american.edu/Staff/job/Washington-Project-Manager-%2813830%29-DC-20016/576413100/