The Ziegler School of Rabbinic Studies is looking for a dynamic Administrative Assistant to support two full-time and one part-time staff members under direction of the Dean and Associate Dean. This is a fast-paced office within the larger university. The Administrative Assistant must be detail oriented and work collaboratively with an additional Administrative Assistant handling scheduling, data entry, event planning, phone and desk communication, and work with other university departments to insure implementation of the overall mission.
Primary functions and responsibilities for this position include, but not limited to:
- Serving as front office support for a busy office answering phones, welcoming guests, scheduling, monitoring inventory/ordering office supplies and acting as liaison with other departments when necessary.
- Composing singular and mail merge correspondence, preparing presentations, copying, making appointments, travel arrangements and maintaining filing.
- Responding to the needs of students (50 full time) and faculty (10 full time/10 part time), including items such as photocopying, responding to inquiries and requests, managing class rosters, and maintaining contact information
- Assisting with meeting and event preparation (i.e. community wide ordination, school lunch and learns, study days, outside speakers, orientations, holiday events) including invitation lists and mailings, food ordering, room reservations, invitations, correspondence, RSVPs, supplies, and with facilities and food services.
- Preparing and/or processing payment invoices and data entry for budget monitoring and reconciliation
- Special projects as assigned by Dean and/or Associate Dean
- Maintaining calendars for the deans and school as a whole.
- Managing email lists, distribution, and list updates
Job Functions may shift as deans and staff determine individual strengths, skills and abilities.
- 3-5 years of administrative support experience.
- Strong attention to detail
- Exemplary interpersonal, verbal and written communication skills.
- Flexibility and Cooperative Spirit
- Extensive knowledge of Microsoft Office (Word, Excel, Power Point, etc.), accounting and database software
- Associate Degree or higher
- Knowledge of non-profit and/or academic institutions
- Familiarity with Jewish community/religious vocabulary
About American Jewish University:
American Jewish University is a thriving center of Jewish resources and talent built upon core values of Jewish Learning, Culture, Ethics, Leadership and Peoplehood. In 2007, the University of Judaism acquired the Brandeis-Bardin Institute, creating a landmark entity, from then on known as American Jewish University. This new organization now boasts two campuses, a single vision and a shared future. Today, American Jewish University is one of the largest and most innovative Jewish institutions in the country.
Heartened by our vibrant Jewish community, we continue to add faculty, expand our curriculum and develop innovative academic programs that prepare undergraduate, graduate and rabbinical students for rewarding lives – as leaders in the Jewish community as well as society at large. Our graduates are making a difference in the world.
Our role as a leadership training ground is matched by our commitment to provide the broader community with a variety of substantive educational experiences. Our lectures, symposia, special institutes, center for continuing education classes and a wide array of cultural offerings are enhancing thousands of individuals’ understanding of Judaism, and expanding their knowledge about the history, traditions and languages of this glorious ancient heritage.
AJU is committed to sharing values of diversity and inclusion in order to achieve excellence. We believe in having a diverse group of students, faculty and staff working together in a climate of respect and support. Our community welcomes people from diverse backgrounds and thank all members of the institution for their continued dedication and support in strengthening the community.