Mgr, Executive Initiatives
- Posted: April 07, 2022
TITLE:Manager, Executive InitiativesREPORTING RELATIONSHIP:Senior Advisor to the CEO/Board LiaisonBASIC FUNCTIONS:Serve as lead staff support for the American Academy of Pediatrics (AAP) Executive Committee of the Board. As an integral part of the CEO Administration team, effectively collaborate with colleagues across the AAP to provide high level strategic and administrative support to the Executive Committee. Support the development of leadership-prioritized initiatives and processes, from creating frameworks through execution and ongoing management.
Provide project management support in the implementation of the AAP Equity Agenda and serve as liaison between internal and external stakeholders.DUTIES AND RESPONSIBILITIES:1. Establish and maintain supportive working relationship with the Executive Committee.2. Prepare, organize, and disseminate Executive Committee governance decision requests.3.
Attend Executive Committee conference calls and record minutes.4. Manage Executive Committee decision requests with internal and external constituents and coordinate implementation.5. Provide professional consultation on complex governance issues, trends, best practices, etc.
to volunteer leaders, external organizations, and individual staff and teams across the AAP. 6. Support CEO Administration projects, priorities, and initiatives, including but not limited to implementation of the AAP Equity Agenda.
7. Manage monthly Senior Leadership Policy Workgroup meetings, working with Chief Medical Officer to develop policy discussion agendas that address emerging needs and advance organizational strategic initiatives. 8.
Facilitate regular meetings with key partners (including American Board of Pediatrics and National Medical Association pediatric leadership) and develop discussion agendas in collaboration with respective leaders to advance organizational initiatives and maintain relationships.9. Staff Board Committee on Equity meetings, collaborating with Chief Medical Officer and Senior Director, Equity Initiatives to develop discussion agendas to support ongoing Board oversight of Equity Agenda implementation.10. Facilitate cross-collaborative staff meetings on intersecting executive initiatives, including partnering with Senior Director, Equity Initiatives to drive discussions on equity communications strategy and equity in AAP policy.11.
Manage the CEO Review Portal and provide technical support for staff submissions. 12. Work closely in a specialized COVID-19 core task force with the CEO, Chief Medical Officer, and SVP, Healthy, Resilient Children, Youth, and Families to implement national pediatric healthcare strategies.
13. Manage the COVID-19 clinical guidance process and facilitate multidisciplinary expert development of guidance on 25+ distinct topics, including managing monthly guidance evidence review.14. Direct COVID-19 task force response teams including 30+ staff members to meet emerging communications, operations, and health policy needs and lead development of presentations on task force activities, including weekly Chapter Chats.15.
Working with Senior Leadership core team, oversee the submission of proposals for national COVID-19 education and manage presentation review to ensure organizational alignment.16. Oversee AAP process to review and endorse externally developed guidelines and policies, in collaboration with Senior Leadership medical content experts.17. Develop and implement innovative ongoing process improvement strategies (eg, technology, best practices) to maximize efficiency and improve quality outcomes.
18. Triage requests for organizational collaboration, coordinating with Senior Leadership and other staff teams to engage multidisciplinary stakeholder participation.19. Identify areas of conflict and opportunity, escalating each issue appropriately to address operational, financial and/or strategic issues.
20. Maintain the AAP liaison tracking database and provide quarterly reports for the Board.21. Oversee Executive Committee schedule, activities, and travel, coordinating speaking engagements with appropriate staff.22.
Assist with Board of Directors meeting logistics, including onsite support of the President and other Board members during the National Conference & Exhibition.23. Maintain letterhead, business cards, and other stationary for the Executive Committee.24. Manage the Executive Committee Outlook mailbox, deleting unnecessary items and flagging/forwarding others to relevant staff and Executive Committee members.25.
Assist with the administration of AAP National and Section/Council Elections.26. Perform other duties as assigned.EDUCATION:Bachelor's degree in non-profit management, business, or related discipline required, or an equivalent combination of education and work experience.EXPERIENCE:At least three years' related project management experience required, including some involvement with budgets, coordinating meeting logistics and agendas, and leading cross-collaborative teams that involve executive leadership. Experience working for a professional association and with Board Members or high-level executives strongly preferred.ESSENTIAL SKILLS:Must be detail oriented, take initiative, able to manage multiple complex priorities simultaneously, work efficiently both as part of a team and independently, collaborate effectively with various internal and external constituents, and promote and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion.
Excellent organizational, interpersonal, diplomacy, and oral/written communication skills essential. Ability to exercise good judgment and sound decision-making in a variety of situations; to maintain a high level of integrity, professionalism, and confidentiality; to influence, but also build consensus and maintain good relations with staff, members, and organizational partners. Must have strong technical acumen, with proficiency in MS Office and the ability to learn and apply new technologies; familiarity with databases (eg, netForum and Access), virtual meeting platforms (eg, WebEx, Teams), and web editing software (eg, SharePoint) preferred.
Some evening/weekend work and travel required. Hybrid work environment of 40% of work time in the office per month.All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package.
As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.24107/21
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