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Dir, Library & Archival Services

American Academy of Ped Itasca, IL

  • Posted: over a month ago
  • Full-Time
Job Description

TITLE:  Director, Library and Archival Services 

REPORTING RELATIONSHIP: Senior Director, Research 


Direct the projects, staff, and operations of the American Academy of Pediatrics (AAP) library services and the Gartner Pediatric History Center. Provide primary oversight for the AAP copyright compliance policy and activities.


1.  Oversee the operations of the AAP Library and Gartner Pediatric History Center.  

2.  Serve as the Copyright Officer for the AAP, providing guidance to staff and oversight of the policy and processes for ensuring compliance with laws and regulations.

3.  Direct staff to ensure that appropriate materials and reference services are provided to staff and volunteers.

4.  Advise and guide AAP staff in methods, approaches, and tools to conduct literature searches and systematic evidence review.

5.  Advise and guide AAP staff in record retention decisions, including materials to be retained, formats, and locations of those records.

6.  Direct the AAP Oral History Project.

7.  Promote the use of the historical collection through exhibits, educational programs, publications, and developing and maintaining relationships with donors and users.

8.  Acquire appropriate materials for the Gartner Pediatric History Center.

9.  Develop and manage assigned grant/contract budgets. Ensure funder/contract requirements are met.

10. Supervise and mentor assigned staff. Encourage a work environment that promotes inclusion and belonging of all staff.  Support ongoing staff development, help set objectives, and evaluate performance, and promote and enhance staff capacity in skills necessary to achieve goals. 

11. Ensure staff operate in a fiscally prudent manner, maintain confidentiality, operate with the highest ethical standards, and provide excellent service to members and staff. 

12. Secure funding for historical initiatives, including developing grant applications, contracts, and proposals in collaboration with appropriate committees and organizations. 

13. Participate in state, local, and national library and historical organizations for the purposes of resource sharing and knowledge development.

14. Perform all other duties as assigned.


Masters degree in library, archival, or information science from an ALA-accredited school required.


Minimum five years’  related experience as a librarian, including experience supervising staff, managing budgets, and managing copyright compliance. Familiarity with archival work and knowledge management. Experience with evidence-based medicine/systematic review process strongly preferred. Previous work in a health care organization a plus.


Expertise in copyright principles required. Excellent organizational, interpersonal, diplomacy, and verbal/written communication skills required. Must be a strong leader who promotes and maintains a positive and cooperative team-oriented work environment, with a commitment to diversity. Must be able to manage multiple priorities simultaneously, take initiative, and collaborate effectively with various internal and external constituents. Strong technical acumen essential with proficiency in MS Office, knowledge and understanding of evolving content management systems and related digital technologies, and the ability to learn and apply new technologies; experience with virtual meeting platforms (eg, WebEx) preferred. Familiarity with historical research and archival practices, medical associations and health care concepts helpful. Some evening/weekend work and travel required.

To learn more about the organization, see a full job description, and/or apply for the position, please visit

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.



American Academy of Ped


Itasca, IL
60143 USA



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