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Project Administrator (On-call)

Amec Foster Wheeler Oakland, CA
  • Posted: October 21, 2019
  • Full-Time

Wood Environment & Infrastructure Solutions seeks a dynamic, experienced Administrative Professional to support the client program group based in Oakland, CA. This position is on-call as needed.

Key Responsibilities

  • Provides project administrative support for technical reports, communications and certain financial functions for consulting team in serving a large client
  • Document formatting and finalization for draft and final submittals
  • Hardcopy printing, CD production, and distribution of submitted deliverables
  • Update client document submittal instructions/files as needed and communicate changes to the project manager
  • Edit/tech edit reports and other deliverables
  • Update contact and distribution lists as needed
  • Help implement and track client non-disclosure agreement requirement
  • Set up phone and projector for client team meetings
  • Implement internal filing system rules and document retention policy
  • Set up folder directories for new projects
  • Assign new project numbers and add to tracking sheets
  • Draft invoice filing, tracking, timesheet corrections, QC
  • Assist with invoice, cost estimates and proposals, and purchase order tracking
  • Assist with tracking access agreements and permits
  • Manage deliverables calendars
  • Assist with deliverable tracking sheets
  • Assist with expense reports as needed
  • Coordinate with project managers, task managers, and the project assistant/admin team to ensure all work gets prioritized appropriately and completed on time
  • High school diploma or equivalent
  • Advanced proficiency with Microsoft Word, Excel, Outlook and PowerPoint
  • Highly developed interpersonal, organization and prioritization skills
  • A strong commitment to internal and external customer service
  • Attention to detail with focus on completeness and quality
  • Reliability and punctuality
  • Good writing and speaking skills
  • Problem solving and solution oriented
  • Knowledge of engineering field is very desirable
  • Ability to interact professionally with office leadership and clients
  • Must pass a pre-employment substance abuse test
  • MONEIS"
Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion. We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors. www.woodplc.com
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Published Position Title: Project Administrator (On-call)
Requisition ID: 2019-65577
Name: On Call
Type of Requisition: Professional & Technical
External Company Name: Wood Plc
External Company URL: http://www.amecfw.com/
Post End Date: 2/17/2020

Amec Foster Wheeler

Address

Oakland, CA
94606 USA

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