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Administrative Assistant

Amec Foster Wheeler Phoenix, AZ
  • Expired: September 16, 2019. Applications are no longer accepted.

Wood Environment & Infrastructure Solutions is recruiting for a Receptionist/Administrative Assistant to support our engineering construction team in Phoenix, AZ. This is a full time position working Monday through Friday. Some overtime may be required.

Key Responsibilities

+ Responsible for answering multiple phone lines, transferring phone calls, updating phone and office lists, distributing mail, and conference room scheduling
+ Answer and screen telephone calls, handling inquires or directing caller to the appropriate information source
+ Receive deliveries for FedEx, UPS, etc.; Back up for FedEx shipping and Pubs when needed
+ Assist managers with projects; creating project close out document, filing project paperwork, purchasing project supplies and submit vendor and subcontractor invoices for payment
+ Make reservations for lunch meetings, order food for office meetings, setup and brake down for meetings; Assist guests with tasks as they arise
+ Prepare and process paperwork for overhead office invoice payment
+ May assist in proposal preparation and support other clerical duties
+ Other duties to include mail, shipping, copying, report collating, binding

+ 2 + years' general office or receptionist experience
+ Excellent phone answering skills and friendly customer service skills
+ Professional demeanor with co-workers, visitors, clients and vendors
+ Excellent verbal, written and interpersonal communications skills
+ Self-starter with excellent organizational skills and attention to detail
+ Demonstrated ability to work in team situations with multiple priority management
+ Ability to handle confidential and sensitive information in an appropriate manner
+ Must be proficient in Microsoft Word and Excel
+ Previous experience working at an engineering, construction or architectural firm a plus
+ Flexibility to work outside normal business hours as required
+ Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion. We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Published Position Title: Administrative Assistant
Requisition ID: 2019-63811
Name: Staff / Permanent
Type of Requisition: Professional & Technical
External Company Name: Wood Plc
External Company URL:
Post End Date: 9/17/2019

Amec Foster Wheeler


Phoenix, AZ
85067 USA