- Expired: July 02, 2021. Applications are no longer accepted.
Job Summary: The Administrative Coordinator will coordinate various office tasks and functions to ensure office operations run smoothly at
all times. Tasks include, but not limited to front desk management, answer and route calls, guide visitors to the appropriate parties, field
interdepartmental communications and perform office tasks.
Answer and transfer phone calls, screening when necessary.
Welcome and direct visitors and clients.
Manage, sort and distribute incoming mail and faxes.
Order, track, monitor and maintain office supply inventory.
Records, maintains and delivers deposits.
Reserve conference rooms; maintain meeting schedules, conference room supplies.
Create and maintain databases/spreadsheets for tracking, data compilation and analysis.
Ensuring that the office space is well-maintained, organized, and secure.
Assist with special projects as needed by other Directors.
Create forms, mailings, maintain admin. Electronic files.
Basic accounting knowledge; ability to recognize and reconcile balances.
Communicate with families, vendors, other incoming visitors.
Other duties as assigned.
Exceptional interpersonal, written and verbal communication skills.
Proficiency with office technology and equipment, including printers, copiers, scanners and computers.
Strong task and time management skills.
Basic math skills and understanding of basic financial concepts.
Attention to detail and accuracy.
Organized with the ability to prioritize and multi-task.
Professional appearance and courteous manner.
Dependable and self-motivated.
Education and Experience:
High school diploma or equivalent, bachelor's degree preferred.
1-2 years' experience in office administration.
1-2 years' experience with Microsoft Office.
Proficient with Excel.
The physical demands described here are representative of those that must be met by an employee to successfully perform
the duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is
required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee may lift and/or
move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception,
peripheral vision, and ability to adjust and focus.
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