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Office Manager

Alpine Mechanical & Service Inc.
Phoenix, AZ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

We are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.

We are a Commercial HVAC Contractor in the Construction Arena here in Phoenix AZ. We need someone who can Support a very Busy and fast paced office working closely with the President and Vice President and providing support to other office staff. Having prior construction industry office experience would be a plus. The daily duties are pretty strait forward which include but not limited to: Process and manage Payables, Receivables, Setting up new Projects, Monthly Project Billings, Using Foundation Accounting which is our Financial software. Prepare Bank Deposits, Process AIA billings, Setting up vendors, customers, projects and maintaining all of the different files. Prepare project closeout documents, Basically maintaining the projects from start to finish. 

Human Resources and all the general things that need to be taken care of related to this. Requirements also include having a proven ability to multi-task with accuracy and having a solid attention to detail. Being proficient in Microsoft Windows, Word, Excel, & Outlook. Have exceptional communication skills, be Organized, take initiative to get things done in a timely fashion.    

Responsibilities:

  • Manage records and information
  • Plan and maintain work facilities
  • Provide administrative assistance to management team
  • Encourage and improve cross-department internal communication
  • Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)

Qualifications:

  • Previous experience in administrative services or other related fields in construction
  • Ability to prioritize and multi-task
  • Strong organizational skills
  • Deadline and detail-oriented
  • Strong leadership qualities
Company Description
We are a Very busy office in the Commercial Construction HVAC Contracting Arena.

Alpine Mechanical & Service Inc.

We are a Very busy company with lots of work in the Commercial Construction HVAC Contracting Arena. 40 hours every week. Weekends and Holidays Off!

Address

23027 N 15th Lane Suite C

Phoenix, AZ
USA

Industry

Business

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