Accounts Payable Specialist

Summary: Almetek Industries is currently looking for an Accounts Payable Specialist to join its team of dedicated professionals. This role is responsible for processing all Accounts Payable for Almetek and Lordon in a timely and accurate manner, assisting with purchase orders, and receiving. This role also supports Accounts Receivable and administrative receptionist duties.

Preferred skills:

- Associates Degree in Accounting, Business Administration, or related field

- Strong organizational skills

- Accuracy in all transactions

- Strong communication skills and the ability to work well with others; team-spirit

- Strong Microsoft Excel, Word, and Outlook skills

Accounts Payable

1. Match invoices for entry into payments system daily

2. Enter all cash/manual payments in computer, including all credit card payments

3. Make portal payments and enter into computer system

4. Pull invoices for payment weekly (30 days, discounts)

Hour5. Run computer checks, reconcile, and mail weekly

6. Enter all ACH payments into the computer daily

7. Run payables reports monthly and as needed

8. Set up new vendors in the master payables system

9. Run sales representative checks monthly

10. Make follow-up calls to vendors and internal staff as needed

11. Audit FEDEX and UPS invoices to determine that charges are accurate

12. File payables related paperwork in the master vendor files after payment has been issued

13. Assist the Accounting Manager in reviewing credit card statements: assign nature codes, review for discrepancies, enter transactions in our systems, cross reference against the bank statements.

14. Assist in managing the shopping cart orders: enter in Excel, update the date received in the bank and the shipping dates, confirm these with the bank statement and on authorize.net

Purchasing/IM

15. Enter purchase orders into the computer daily

16. Receive paperwork/packing slips from Shipping and match PO to receipt. Receive miscellaneous materials in the computer if not first received by Shipping Dept.

17. File inventory items (i.e., paid invoices) in the master vendor folders

18. Purge PO’s weekly

Accounts Receivable Support and Administrative Duties

19. Provide full back up to the A/R Specialist as needed and in their absence. This includes customer payments.

20. Responsible for retrieving customer invoices in preparation for payment and later filing them once payment is completed

21. Data entry, filing, and special projects as determined by Management

22. Assist with Receptionist duties including answering phones, receiving visitors, retrieving and distributing daily mail

23. Credit applications for “I” orders and for new vendors

24. Maintain excel spreadsheet for Regional Sales Managers’ expenses

25. Maintain accurate up-to-date documentation for your job and file it in the A/P Binder

26. Assist with ordering office supplies through our approved vendors as needed

Schedule and Compensation

This is a flexible full-time role offering 35-40 hours per week. Hours of office operation at 8am-5pm, Monday-Friday. Compensation is commensurate with experience. Benefits package includes: paid vacation time, paid sick time, 10 paid company holidays, health insurance, dental insurance, vision insurance, Aflac supplemental insurance, 401(k) with company match, monthly incentives, discretionary bonuses.