Project Coordinator/ Administrative Assistant

Allied Technologies and Consulting is seeking an organized, proactive, thorough, personable Project Coordinator/Administrative Assistant to support various Department of Army leaders and to perform complex administrative and analytical tasks for the U.S. Army Medical Material Development Activity at Ft. Detrick, MD. The support for this position includes the following tasks:  

• Provide project coordination and administrative support to Project Management Office (PMO).  

• Ensure documents are prepared in accordance with Army Regulation 25-50. Review and Staff memorandums, letters, executive summaries, and information papers.  

• Utilize Defense Travel System (DTS) and coordinate travel itineraries simultaneously. Assist division personnel with travel order requests and coordination, and preparation of foreign and domestic travel documents.  

• Support the Government system for tracking all personnel training certificates and run reports.  

• Conduct daily accountability tracking for designated areas and update the accountability system.  

• Responsible for maintaining calendars for PMO leadership. This includes the use Microsoft Outlook to effectively communicate via e-mail with other staff, to schedule multi-person meetings for both personnel internal and external to the Command; and, to manage multiple Outlook Calendars for separate staff members. Alert staff to impending meetings, appointments, and be able to de-conflict meetings and other events.  

• Participate in meetings and perform other duties to include, but not limited to, coordinating and scheduling meetings, seminars, audio bridges, VTCs, and DCOs between the Government organization and other internal and external agencies.  

• Prepare and distribute meeting agendas, read ahead documents, minutes and archive documentation in USAMRDC Livelink (EDMS), OneNote, SharePoint, Army Records Information Management System (ARIMS), or other electronic document management systems and properly file final documents.  

Education:  

• Bachelor’s Degree in a related discipline, or the equivalent combination of education, professional training, or work experience.  

Qualifications:  

• 5+ years of administrative/program coordination experience.  

• Must possess effective communication skills, to include verbal, written and email correspondence, and the ability to work with senior leadership and personnel of higher echelons.  

• Experience with Army Regulations, especially Army Regulation 25-50, preferred.  

• Experience with DTS, preferred.  

• US Citizen  

• Must be able to pass background and drug testing.  

• THIS IS A FEDERAL CONTRACT  

About Allied Technologies and Consulting  

Allied Technologies and Consulting, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  

Equal Opportunity is the Law  
https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf  

Equal Opportunity is the Law Supplement  
https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf  

Pay Transparency Nondiscrimination Provision  
https://www.dol.gov/ofccp/pdf/pay-transp_unformattedESQA508c.pdf