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Medical Office Manager

Allergy Associates Waldorf, MD
  • Expired: over a month ago. Applications are no longer accepted.

Our busy, well established, respected, and thriving multi-site allergy practice is seeking a medical practice administrator to lead, manage, and coordinate all the daily medical office functions and operations of the practice.

The administrator must possess an extremely fast-paced, proactive “can do” attitude to effectively lead, train, and develop a staff of 10+ employees, maximize patient satisfaction, ensure workflow optimization, manage/reconcile billing in detail, oversee provider credentialing/licensing, govern A/R, manage HR and benefits, ensure well-regulated proper financial controls, maintain close relations with contractors such as accountants, bookkeepers, IT personnel, vendors, etc.


  • Managing day to day operations of the offices*
  • Maintain efficient appointment scheduling, registration, patient flow and discharge procedures to enhance patient satisfaction and physician productivity.
  • Responsible for ensuring patient appointment schedules are maintained appropriately.
  • Practice workflow management
  • Ability to jump into the workflow as an MA or a Front Desk receptionist if/when needed
  • Validating insurance and payment authorization, inputting claims, processing payments, performing account collections, conducting billing research and responding to telephone inquiries.
  • Prior authorizations and referrals management
  • Provider credentialing and licensing oversight
  • Maintain legal and accreditation compliance concerning federal, state, and local regulations
  • Patient satisfaction/customer service
  • Demonstrate effective communication skills and discretion in the resolution of conflict among healthcare team members, patients and families.
  • Maintain patient and employee confidentiality
  • Maintain effective and responsive relationships with physicians, patients and their families and other providers
  • can execute other tasks as needed

Managing staffing needs- scheduling, payroll

  • Responsible for scheduling staff hours of work
  • HR, benefits, and payroll management
  • Select, hire, train, and manage clinical and non-clinical staff, including day to day supervision, employee relations and staff development
  • Oversee compliance training for EMR and HIPPA requirements
  • Overseeing daily financial aspects of balances and accounts
  • Ensure billing for all services provided is accurate, timely and fully documented
  • A/R and Denial management
  • Daily deposits/cash receipt management
  • Maintaining QuickBooks
  • Filing tax documents in a timely fashion


  • Bachelor's degree or equivalent education/experience. Degree in Healthcare Administration, Business, Management, or a related field (Required)
  • 5 years working in a physician practice setting and 3-5 years of management experience
  • Medical Billing And Coding, ICD-10: 3 years (Required)
  • Staff Management: 5 years (Required)
  • Two (2) years + experience working with multiple carriers and plans including managed care plans strongly preferred
  • Experience with financial reporting focused on clinical operations preferred
  • Knowledge of HIPPA and OSHA regulations and requirements applied to clinical operations
  • Experience with ATHENA Electronic Medical Records preferred; EMR proficiency (Required)
  • Must have excellent verbal and written communication skills to effectively communicate with both internal and external contacts
  • Possess great people skills with a professional demeanor, outgoing personality and ability to interface with patients.

Benefits offered:

  • Paid time off
  • Earned sick leave
  • 401(K) Retirement account
  • Bonuses

45K+ salary, based on experience.

Allergy Associates

Why Work Here?

Wonderful caring co-workers and management team that work together as a cohesive team and family.


11340 Pembrooke Square Suite 213 Waldorf, MD 20603
Waldorf, MD