Sports Information Director/Assistant Athletic Director
Under the supervision of the appropriate administrator, the incumbent shall perform a variety of duties in support of Allan Hancock College’s sports programs, including coordinating, reporting, promoting, advertising and raising funds for athletic competitions, programs and related services and activities of the college; monitor the academic progress of student athletes to ensure continued eligibility; ensure that athletic programs are operating within the appropriate legal parameters and remain in compliance with mandated requirements; select, train, supervise and evaluate seasonal and part-time personnel, such as ticket sellers, ticket takers, clock and scoreboard operators, statisticians, public address announcers, and other staff positions supporting athletic operations.
This is a classified administrator position. The incumbent reports directly to the Associate Dean, Athletic Director, Kinesiology, Recreation and Athletics. The incumbent will independently perform professional work involving judgment in the interpretation and application of policy and procedures. Incumbents have a high frequency of responsible contact with administrative and professional staff, students, and public/private agencies requiring tact and good communication skills.
Provide and supervise game management services, including the hiring, training, scheduling, and paying of game management workers, including ticket sellers, ticket takers, clock and scoreboard operators, statisticians, public address announcers, field workers and officials.
Assists the athletic director in planning, coordinating and producing special events such as K-12 outreach events, marketing and promotional events associated with home contests, fundraising projects, snack bar, signing ceremonies, and tournaments hosted by athletic teams
Prepares and distributes athletic contest statistics, including team and individual performance statistics. Prepares and maintains accurate data sets, photo files, and other student information. Plans and coordinates the preparation and distribution of athletic publications including news releases, sports brochures, program brochures, media guides, newsletters, weekly media advisories, game results, and related publications for athletics.
Prepares and issues public relations and media pieces to support and promote the athletic department and athletic events and coordinate all news media coverage
Responds to information request from the public news media, conference offices, CCCAA, NCAA, NAIA and other sports information officers. Provides accurate and complete information in a timely manner.
Professionally represents Allan Hancock College Athletics at conference meetings, at California Community College Sports Information Association (CCCSIA) meetings and at other off-site venues.
Consistently updates the Allan Hancock College Athletics social media pages and website with pertinent and engaging information, while interacting with page followers in an effort to positively promote Allan Hancock College Athletics and student athletes.
Assists in ensuring proper maintenance of athletic fields, equipment and facilities; assist in coordinating custodial and maintenance needs with college personnel; assist in scheduling maintenance and repairs; participate in planning, developing and improving athletic programs.
Conducts training sessions as needed regarding how to utilize various print/digital/social media modules with college Athletics coaches, faculty, staff members and student athletes.
Serves as a spokesperson for the Athletic Department and develops strong relationships and positive rapport with both the media and community in an effort to promote and enhance the image of Allan Hancock College Athletics.
Provides supervision in the press box, on press row, and at the official scoring table to maintain accuracy and integrity of game management personnel and to provide a non-partisan working environment.
Markets home sporting events via collaborative work with each individual Athletics program.
Attends all home sporting events (extemporaneous circumstances excluded) in order to provide game management support to the Director of Athletics and be the primary lead for accumulating all statistical data at said home events. Provides direction to game workers and student assistants as assigned.
Ensures the college complies with CCCAA and various coaches’ association standards relative to uploading video, capturing contest footage for all sports programs, and providing footage appropriately to colleges, universities and media seeking such footage.
Assists the Athletic Director with community relations, booster memberships, social service organizations, and establishing advertising partnerships.
Assists in facility management for Allan Hancock College athletics programing and requests from non-AHC entities.
Assists in ensuring compliance of the mandated legal requirements, including CCCAA and conference constitutions and bylaws pertaining to student athletes, coaches and teams.
Performs related duties as required.
Tuesday, November 12, 2019 at end of business day, 5:00 p.m.
Desired start date is January 2020. This is a full-time, 40-per week classified administrative position.
Monday – Friday, 8:00 a.m. – 5:00 p.m. Will include evenings and weekends per athletic schedules.
Salary and Benefits:
• Annual salary range is from $76,911 to $98,161 Range 20 on the Management Salary Schedule. There are longevity increments after the top of the range is reached.
• Benefits include medical and dental insurance for employee and family, vision, disability, retirement plan, and 24 annual paid vacation days and 12 annual sick days.
Application Procedure: To be considered for this position, please submit the following application materials: Resume
Copies of Transcripts (official transcripts are required if hired).
This position is opened until filled. Initial review will take place on Tuesday, November 12, 2019. For full consideration, please apply on or before that date. A committee will screen all applications. Meeting minimum qualifications does not assure the candidate an interview. Therefore, it is important that the application be thorough and detailed. Applicants will be assessed on the breadth and depth of education, training, experience, skills, knowledge, and abilities. A limited number of applicants will be invited for an interview at the college.
Basic rules and eligibility requirements for various intercollegiate athletic associations;
Budget preparation and control;
Goals and objectives of intercollegiate athletic programs;
Interpersonal skills including tact, patience and diplomacy;
Local, State and federal laws governing college athletic programs and services;
Modern office practices, procedures, methods, and equipment, including computers and peripherals;
Oral and written communication skills;
Principles and practices of training, supervision and performance evaluation;
Public relations skills, including speaking in public and writing press releases;
Demonstrated Ability to:
Allocate and deploy seasonal and part-time workers according to sound management principles. Select, train, supervise and evaluate seasonal, part-time and other assigned staff.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Assist in planning, organizing and directing the athletic program at a community college. Certify eligibility of student athletes for participation in various games and athletic events. Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Interpret, apply and explain applicable conference, local State and federal rules, regulations, policies and procedures related to a community college athletics program.
Interpret, apply and explain applicable District policies and procedures. Learn District policies, organization, operations and objectives.
Operate modern office equipment such as computer, printer, calculator, copier and fax machine.
Operate specialized College software and Microsoft Office, including Word, Excel and PowerPoint or similar software programs required by position.
Participate in fund raising and public relations activities.
Participate in scheduling and ensuring proper use of athletic facilities, equipment and financial resources. Plan and organize work.
Prepare a variety of complex and comprehensive reports, press releases, records and statistics. Prepare and administer budgets.
Promote current and future athletic events and activities.
Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
Work on multiple programs and activities simultaneously.
Education and Experience:
Possession of a Bachelor’s degree from an accredited four-year college or university with major course work in sports management, communications, journalism, marketing, sports information, public relations or a related field AND three years of college athletics experience involving public information, compliance, eligibility, scheduling, budgets and game management, including at least one year in a supervisory capacity, preferable at an institution of higher learning OR any equivalent combination of education, training, and experience.
Sufficient physical ability and mobility to work in an office setting;
Stand or sit for prolonged periods of time;
Occasionally stoop, bend, kneel, crouch, reach, and twist;
Lift, carry, push, and/or pull moderate to heavy (35-40 lbs.) amounts of weight including, but not limited to: packed mail crates loaded with marketing materials and/or audio equipment;
Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard;
Personally move job related equipment in support of game management duties. Job related equipment, including, but not limited to: Laptop, printer, electrical cords, printer paper, surge protector, pens, pencils, folding chair, clipboard, copies of the Game Night Program, and assorted marketing guides and materials.
Work is performed 50 percent in a standard office setting.
The remaining 50 percent of work is performed as a part of game management and statistics collection duties at sports venues, both indoors and outdoors.
Frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others.
Verbally communicate to exchange information.
A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
*This job description is pending board approval in November 2019