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Director, Admissions & Records

Allan Hancock College Santa Maria, CA

  • Posted: over a month ago
  • $112,786 to $143,946 Yearly
  • Full-Time
  • Benefits: medical, vision, dental, life insurance,
Job Description

DIRECTOR, ADMISSIONS AND RECORDS

DEFINITION:

Under general direction to plan, organize, direct, supervise, and coordinate college admissions and records, and registration functions to assure compliance with established guidelines and Title 5 regulations; and to supervise, hire, train, and evaluate, admissions and records and other assigned personnel.

CLASS CHARACTERISTICS:

This is a classified management position.  An incumbent in this position reports directly to the vice president, student services.  The incumbent will independently perform professional work involving judgment in the interpretation and application of policy and procedures.  The incumbent will have a high frequency of responsible contact with administrative and professional staff, students, and other public/private agencies requiring tact and excellent communication skills, and may perform other related duties as required.

ESSENTIAL FUNCTIONS:

Plans, organizes, and directs college admissions and records procedures.

Coordinates and supervises all college registration activities including residency determination.

Prepares and maintains the budget for the Admissions and Records office.

Plans and supervises the system of reporting grades to students.

Oversees the collection and maintenance of rosters and grades from faculty and reviews petitions for changes of grade.

Maintains an efficient system of compiling student permanent records and forwarding transcripts.

Participates in and prepares for audits of records as assigned.

Collaborates with Information Technology Services in devising and maintaining reporting systems and implementing new programs for admissions, registration, and records accounting; provides enrollment data requested by college officials.

Supervises the evaluation of materials for graduation, transfer, and certificate program eligibility.

Communicates with other administrators and staff to coordinate enrollment services activities.

Resolves issues, conflicts, exchanges information, and serves as a resource person.

Manages and supervises the admissions and certification process for international students and athletic eligibility.

Responds to and processes requests for subpoenas.

Develops and coordinates the student services sections of the college catalog, schedule of classes, and admissions and records Web page.

Supervises the college switchboard staff.

Maintains current knowledge of computer technology and systems.

MINIMUM OUALIFICATIONS

Knowledge of:

Applicable laws, codes, regulations, policies and procedures including Title 5 and California Education Code;

Modern office methods and procedures including business correspondence, grammar, spelling, forms, telephone etiquette, and filing;

Capabilities and applications of data processing systems as applied to admissions and records functions, inclusive of online admissions, registration, and electronic document imaging;

Computer operations, systems, and related software programs;

Basic college curricula;

Principles and practices of administration, supervision, and training, including techniques in supervision.

Demonstrated ability to:

Develop and maintain cooperative relationships with those contacted during the course of work;

Plan, organize, and complete work with speed and accuracy;

Learn and apply with good judgment the laws, policies and procedures related to the assigned student personnel services area;

Understand and carry out oral and written instructions;

Train, organize, and supervise the work of others;

Coordinate activities with Information Technology Services operations;

Communicate effectively both orally and in writing;

Operate a computer;

Prepare concise and complex oral and written reports;

Work confidentially with discretion;

Prepare narrative, mathematical, and statistical reports.

Other Requirements:

A valid California driver’s license and ability to qualify for district vehicle insurance coverage.

Education and Experience:

The position requires a bachelor's degree from an accredited college or university.  A master’s degree is preferred.  Two years’ experience as a director, registrar, or admission's officer with a college, or three years of comparable experience in a supervisory or management capacity with a school district, or any equivalent combination of education and experience may be substituted whereby an individual has attained the above knowledge and abilities.

Physical Demands:

Typically may sit for extended periods of time.

Operates a computer.

Communicates over the telephone, by email, and in person.

Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

 

Working Conditions:

May be required to work a flexible workweek which includes day and evening hours and occasional weekend assignments.

Duties are primarily performed in an office environment, at a desk, or at a computer.

 The incumbent will experience interruptions while performing normal duties during the regular workday.

 The incumbent will have contact, in person or on the telephone, with executive, management, supervisory, academic, instructional, classified staff, and the general public.

 

Special Qualification:

Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

Closing Date:

Wednesday, July 28, 2021 at end of business day, 5:00 p.m.

Desired start date is September 1, 2021.

This is a full-time, 40 hours per- week, classified management position. 

 

Work Schedule:

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Salary and Benefits

The annual salary range is from $112,786 to $143,946, range 12 on the Management Salary Schedule.  There are longevity increments after the top of the range is reached. A doctoral stipend of $2,500 is paid to those who qualify.

Benefits include medical and dental insurance for employee and family, vision for employee, disability, retirement plan, and 24 annual paid vacation days and 12 annual sick days.

Application Procedure

Application Procedure:

To be considered for this position, please submit the following application materials:

Resume

Cover letter

Transcripts

 

Screening Process

A committee will screen all applications. Meeting minimum qualifications does not assure the candidate an interview. Therefore, it is important that the application be thorough and detailed. Applicants will be assessed on the breadth and depth of education, training, experience, skills, knowledge, and abilities.  A limited number of applicants will be invited for an interview.

R5/09 IFAS Range Adjust

R9/06

R10/05

R12/98

R7/91

R/1/86

 

Company Description
Allan Hancock College serves more than 20,000 students in northern Santa Barbara County. Located on the central coast and just minutes from spectacular beaches and rolling vineyards, AHC operates three campuses – the main campus in Santa Maria, a state approved center in Lompoc and a center in Santa Ynez. As one of the largest employers in Santa Barbara County, the college is an integral part of the community and enjoys strong support from local leaders and industry.

AHC, a Hispanic-Serving Institution, is proud to serve underrepresented students. The college has twice received recognition from the Aspen institute as one of the top colleges in the country. If you are looking for a position where you can have a direct impact on our students, AHC may be the place for you!

Allan Hancock College

Why Work Here?
At Allan Hancock College our employees are our greatest resource in our mission to provide quality educational opportunities.

Allan Hancock College serves more than 20,000 students in northern Santa Barbara County. Located on the central coast and just minutes from spectacular beaches and rolling vineyards, AHC operates three campuses – the main campus in Santa Maria, a state approved center in Lompoc and a center in Santa Ynez. As one of the largest employers in Santa Barbara County, the college is an integral part of the community and enjoys strong support from local leaders and industry. AHC, a Hispanic-Serving Institution, is proud to serve underrepresented students. The college has twice received recognition from the Aspen institute as one of the top colleges in the country. If you are looking for a position where you can have a direct impact on our students, AHC may be the place for you!

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800 South College Drive Santa Maria

Santa Maria, CA
USA

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