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Administrative Support Manager

Alachua County Board of County Commissioners Gainesville, FL
  • Expired: 1 day ago. Applications are no longer accepted.

NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://agency.governmentjobs.com/alachua/default.cfm

Salary: $58,843.20 Annually

Bachelor's degree in accounting, finance, public administration, business administration, or a related field and four years progressively responsible professional and/or managerial experience or any equivalent combination of related training and experience. Experience must include two years supervision. This position requires the completion of Microsoft Word 2010, Excel 2010 and Microsoft Powerpoint & Attention to Detail assessments with a minimum score of "moderate knowledge". These tests can be taken at CareerSource North Central Florida (formerly Florida Works), located at 10 NW 6th Street, Gainesville, FL 32601. I also understand that I should call CareerSource North Central Florida at (352) 955-2245 to schedule an appointment or call the County Human Resources Office at (352) 374-5219 to confirm that my scores are already on file. Passing scores must be received by the Human Resources Office no later than 5:00 p.m. on the Thursday after the position closes. I understand that CareerSource North Central Florida is not responsible for submitting my test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

Testing for the assessments is held on Tuesday and Wednesday at 9:00a.m. or 1:00 p.m. and Thursday at 10:00 a.m. or 1:00 p.m. at CareerSource North Central Florida (formerly Florida Works), located at 10 NW 6th Street, Gainesville, FL 32601.

Position Summary:

This is highly responsible administrative work developing and implementing financial and operational strategies, policies, and procedures. Work involves responsibility for a variety of assigned projects and functional areas related to administrative support services within a County Department.

An employee assigned to this classification plans, organizes, manages, and directs the functions performed by the administrative support services staff.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observations of results obtained.

Examples of Duties:

ESSENTIAL JOB FUNCTIONS

Upon declaration of a disaster and/or emergency, employees in this classification may be required to report to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.

Develops, implements, and manages the daily and long-term operations of administrative support services pertaining to the budgeting, finance, purchasing, communications, personnel and payroll functions for the entire department.


Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules, issuing instructions and assigning duties, reviewing work, recommending personnel actions, conducting performance reviews, and conducting departmental training and orientation.

Develops, implements and administers financial and operational policies and procedures.


Represents the Department Head routinely for all administrative matters (to include BoCC and Department Head meetings in the absence of the Director).

Serves as primary liaison to the Department of Finance and Accounting, Office of Management and Budget, Purchasing Office, and Human Resources Office and ensures that issues are coordinated on a timely basis with staff on all finance, budget, purchasing, and personnel related matters.

Serves as the financial liaison for the department during officially declared County emergencies; establishes a system for accurately tracking expenditures for declared emergencies, including assuring completion of required paperwork.


Develops and formulates planning strategies to efficiently and effectively provide for administrative support services to all departmental operations.

Develops, coordinates and administers all activities related to budget preparation to include budget presentations.


Monitors expenditure/procurement activities for adherence to applicable policy/procedure.


Develops, implements and manages the automated accounting system, including providing for the appropriate internal controls.

Reviews all federal, state and local laws, contracts, agreements and regulations governing local government budgets to ensure compliance.


Coordinates projects and activities with various city, state and federal agencies.

Develops, implements and administers the fee structures adopted for the department by the Board of County Commissioners.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge and understanding of standard operating procedures, financial requirements for all types of governmental funds, personnel regulations and purchasing policies applicable to local governments.

Thorough knowledge of principles and practices of organizational administration and management, budgeting, accounting, and human resource management.

Ability to understand and ensure compliance with County Personnel Regulations, County Purchasing Policy and County Standard Operating Procedures.

Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action.

Ability to develop, supervise, organize and counsel staff, including the ability to effectively appraise employees' performance and propose any necessary disciplinary actions.

Ability to understand and ensure compliance with laws, rules and regulations governing all types of governmental funds.

Ability to effectively communicate, both orally and in writing; including public speaking and presentations and the preparation of written reports and memoranda.

Ability to establish and maintain effective working relationships with employees, supervisors, government agencies and the general public.

Ability to analyze and evaluate departmental programs, procedures and policies to ensure services are delivered efficiently and effectively.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to reach and be mobile.

Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of computer monitors.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Alachua County Board of County Commissioners

Why Work Here?

Alachua County is an Affirmative Action/Equal Opportunity employer. Alachua County gives preference in initial employment to eligible veterans and spouses of disabled veterans. Alachua County's mission is to provide responsive service to citizens and responsible stewardship of county resources for current and future generations. NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: http://agency.governmentjobs.com/alachua/default.cfm.

Address

12 SE 1st Street Gainesville, Florida 32601
Gainesville, FL
USA

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