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Client Services Coordinator

Ajilon Burlingame, CA
  • Expired: over a month ago. Applications are no longer accepted.

Client Services Coordinator

Ajilon is looking to hire a Client Services Coordinator in Burlingame, CA. This contract requires an individual who can reach far beyond with great analytical capabilities, interpersonal skills, and an excellent detail-oriented mentality. Apply now if you meet the qualifications!


  • Provides general administrative support to an office or group of sales professionals
  • Responsible for preparing proposal, presentation and communication materials
  • Coordinates the distribution of internal and external marketing information
  • Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws
  • Maintains brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages
  • Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages
  • Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs)
  • Coordinates complex on/offsite meetings and conferences
  • May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations
  • Updates and maintains various information databases
  • Generates standard and ad hoc reports as required and assist with website updates (as needed)
  • May coordinate advertising schedules and placement with local centralized marketing group
  • Tracks, collates and maintains inventory of marketing materials
  • Other duties may be assigned

Experience & Education

  • Associate's degree (A.A.) or equivalent from 2-year college required
  • 3 years’ experience providing administrative support to multiple or team of professionals
  • 2 years’ experience in the Real Estate industry


  • Ability to:
    • Comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
    • Write routine reports and correspondence
    • Respond to common inquiries or complaints from clients, coworkers and/or supervisor
    • Effectively present information to an internal department and/or large groups of employees
    • Calculate intermediate figures such as percentages, discounts and/or commissions
    • Abstract a lease
    • Comprehend, analyze, and interpret documents
    • Solve problems involving several options in situations
    • Manipulate basic templates in Power Point and/or In Designed preferred
  • Requires knowledge of financial terms and principles
  • Conducts basic financial analysis
  • Requires intermediate analytical and quantitative skills
  • Advanced skills with Microsoft Office Suite, internet research and web publishing skills
  • Strong marketing knowledge needed

If you feel you are qualified for this position, then apply today at!



Burlingame, CA
94010 USA