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Administrative Assistant

Ajilon Whippany, NJ

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Good Afternoon-

We are currently seeking an Administrative Assistant to work in the Parsippany area.
This is a contract to hire for the right person and will pay up to 55k.



  • Provides administrative support to the Director of Admissions. This includes the preparation and distribution of weekly admissions reports.
  • Answering calls regarding admissions to the school and setting up tours for prospective parents/case managers.
  • Answering online inquiries: calling parents/case managers, sending out information packets, logging calls in Salesforce.
  • Creating files with new student records that are easily accessible for our admissions team to review. Putting files in salesforce and using info to generate reports to help with admission stats.
  • Working as a liaison between case managers/parents and our admissions team to set up screenings, tours, and change of placement meetings prior to the student starting.
  • Sending out acceptance letters after screenings.
  • Being able to provide office administration with real time updates on where we are in admissions at any time.
  • Keeping all paperwork from the parents and district in order for both the main office and the nurses office.
  • Keeping a spreadsheet with all potential new students, and where they are in the admission process.
  • Handle mail distribution, collating, filing, faxing and sorting activities.
  • Relay information to staff and students using a variety of mediums
  • Answer telephone calls and transfer calls to the appropriate recipients
  • Provide support to new teachers and office staff orientation.
  • Prepare and maintain student records and ensure that they are updated on a regular basis
  • Supervise classrooms in the event of short absences of teachers
  • Handle and supervise students during break time and events
  • Type, proofread copy, distribute, and file correspondence as needed or requested.
  • Perform any other duties/assignments as assigned/requested by the principal or school administrator.
  • If you or anyone you know may be interested, please send your resume ASAP.

    Thank you,


    Equal Opportunity Employer/Veterans/Disabled

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    The Company will consider qualified applicants with arrest and conviction records


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Whippany, NJ
07981 USA



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