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Administrative Assistant

Ajilon Warren, NJ

  • Posted: over a month ago
  • Contractor
Job Description

Administrative Assistant

Ajilon is partnering with a global organization that develops and manufactures components and system solutions for the electrical and optical transfer of data and energy to staff an Administrative Assistant position. The ideal candidate has 2-3 years recent front office administration experience, is available for a 6 month contract, and is able to commute daily for a 100% onsite role in Warren, NJ.


  • Answers, screen and directs phone calls from the main switchboard.
  • Performs general clerical duties to include but not limited to: photocopying, scanning, mail distribution and filing.
  • File all records by alphabetical or numerical order.
  • Maintain domestic and international visitor's log, ensuring completion by escort(s).
  • All records and files must be properly maintained and documented for audit purposes.
  • Responsible for completing and maintaining files for annual insurance certifications, customer requests for certifications and surveys, and NDA's (Non-Disclosure Agreements).
  • Maintain accurate paperwork and job files to facilitate smooth transition to other departments. Thoroughly document all research and calculations for RFQs.
  • Handle customer inquiries in a competent and courteous manner; exercise cultural awareness and sensitivity
  • Forward technical support issues to appropriate team.
  • Ensure all issues are communicated and promptly resolved; communicate escalated issues to management promptly as needed.
  • Interface with peers and other departments to ensure communication and maintain good work flow and job prioritization.
  • Adheres to all safety guidelines and informs management when visitors, employees, or other are not following the guidelines.
  • All other relevant duties as assigned
  • Education:

  • High school graduate plus some college
  • Skills:

  • 2 or more years of experience in a similar front desk role.
  • Effective communication skills: both written and oral.
  • Attention to detail, flexibility, hardworking, and work independently.
  • Organizational skills and the ability to handle multiple projects while meeting strict deadlines.
  • Proficient computer skills, including MS Office (Word, Excel, Power Point).
  • Employment type: 6 month contract
    Compensation: competitive depending on experience
    Work Hours: M-F 8:00 AM-4:30 PM EST 100% onsite

    If this sounds like the right opportunity for you, please click apply now or send your resume directly to

    Equal Opportunity Employer/Veterans/Disabled

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    The Company will consider qualified applicants with arrest and conviction records


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Warren, NJ
07059 USA



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