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Administrative Assistant

Ajilon Princeton, NJ

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Administrative Assistant

Ajilon has an opening for a contract Administrative Assistant in the Plainsboro, NJ area. This candidate must be a self-motivated individual who is looking to advance in their career in a position that gives you autonomy over your job and offers a great working environment.

Managing calendars, organizing meetings, assisting with additional projects, and working together with different departments are main responsibilities one must be fluent in.

Responsibilities:

  • Answer incoming calls, determine purpose of call, and forward calls to appropriate personnel or department.
  • Handle all travel requests by management
  • Welcome onsite visitors in a timely and professional manner, determine reason for visit, and announce visitors to appropriate staff members.
  • Submit and reconcile expense reports
  • Provide general support to visitors and clients
  • Act as the point of contact for internal and external clients
  • Prepares confidential correspondences and maintains classified files.
  • Prepares various reports and handles and other general administrative functions as assigned.
  • Ensure that the front desk area is always clean and presentable for guests.
  • Keep conference and break rooms tidy and stocked with supplies
  • Maintain all conference room calendars
  • Sort and distribute mail for the office
  • Keeping company website up to date
  • Qualifications:

  • Bilingual in English/Spanish is preferred
  • College degree preferred but not required
  • Ability to effectively use all Microsoft Programs (Outlook, Excel, Word, PowerPoint)
  • Three or years of experience in related field
  • Strong oral and written communication skills
  • Strong customer-service and problem-solving skills
  • Ability to draft quality organized letters, reports, memos and newsletters.
  • Courteous, professional and respectful rapport with peers and subordinates.
  • If you would like to learn more about this position, please send your resume to Kayleigh.Kraft@ajilon.com for fu The Company will consider for employment qualified applicants with arrest and conviction records.

Ajilon

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Address

Princeton, NJ
USA
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