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Administrative Assistant

Ajilon Anchorage ,AK
  • Posted: 19 days ago
  • $18 Hourly
  • Full-Time
  • Benefits: 401k, dental, life_insurance, medical, vision
Job Description

 

Administrative Assistant

We have an urgent temp to hire opening for an Administrative Assistant in our Anchorage office supporting the Assurance Department. We are looking for a really strong performer who will be able to work independently and handle a variety of administrative tasks and able to work under pressure with many deadlines. They need to have good attention to detail (proof-reading, etc.) as well as be proficient in Microsoft Word & Excel.

  • Hours: Monday-Friday, 8:00-5:00
  • Remote during Covid-19 (possible 1 day/wk in the office, alone, to collect mail and scan docs)
  • Pay: $18/hr

 

Daily Duties:

Core Tools

  • MS Excel (Financial Statements, Billing, Pivot Tables), Outlook (Calendaring/Scheduling), MS Word (Engagement Letters, Mail Merge), PowerPoint (Presentations, Proposals)
  • CRM (Creating/updating contacts, Marketing lists, data tracking)
  • PeopleSoft (Time/Expense entry, Project Setups, Billing, Contract Mgmt.)
  • Retain (Audit Scheduling)
  • Concur (Travel Mgmt.)
  • Report formatting

 

Core Competencies

  • Produce quality work
  • Self-Starter, Organize work, Set priorities
  • Flexible when necessary to complete assignments within given deadlines
  • Expresses themselves effectively orally and in writing; cordial and pleasant in their communication
  • Able to foster and build upon relationship with team members and clients
  • Knows when to seek guidance; Accepts constructive feedback and uses it to guide future actions
  • Event management (negotiations skills, budget conscious, coordination, etc.)

 

Basic Qualifications

Education:

  • - High School Diploma, GED or equivalent required
  • - Bachelor’s degree preferred

 

Experience:

  • - Three (3) or more years of administrative experience required
  • - Professional services firm experience preferred

Software:

  • - Advanced level of proficiency in Microsoft Office Suite required
  • - Experience with PeopleSoft Financials preferred

 

Other Knowledge, Skills & Abilities:

  • - Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
  • - Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended.
  • - Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
  • - Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
  • - Consistently seeks to improve processes
  • - Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.
  • - Capable of managing highly confidential information.
  • - Ability to work well with all levels of management as well as outside external clients
  • - Team player who is willing to help out as needed

 

Company Description
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.ajilon.com/privacy-policy/
The Company will consider qualified applicants with arrest and conviction records.

Ajilon

Why Work Here?

Specialized Staffing, Focused on matching the best candidates to the best opportunities!

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.ajilon.com/privacy-policy/ The Company will consider qualified applicants with arrest and conviction records.

Address

Anchorage, AK
USA

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