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Administrative Assistant to Tax Department

Ajilon New York, NY
  • Expired: over a month ago. Applications are no longer accepted.

Administrative Assistant to Tax Department

Ajilon is seeking an Office Assistant responsible for execution of Tax, Records and Print services as well as providing backup to the Receptionist. The right candidate will be highly organized, professional with a polished phone etiquette.

  • 3 Month contract to hire
  • $21/hr

Tax/Records/Print Services Duties:

  • Receipt, review and processing of tax documents (includes checking format accuracy as well as printing and collating) via tax processing application (Go-File-Room)
  • Use of web-based application for ordering and re-filing of offsite documents
  • Print, collate and bind Financial Reports, Presentations, and other business document types
  • Document scanning and archiving
  • Quantify department activity and enter data into various reports
  • Other Ad-Hoc items

Receptionist Duties: (Note: Serving in a backup capacity. Requires covering lunch and breaks)

  • Operate Reception Console - receiving and routing calls from internal users and external clients, as well as researching and addressing caller inquiries
  • Greet, assist and/or direct all incoming visitors at the principal office location
  • Communicate service requests and task directives received from Office Administration to the Office Services team
  • Serve as liaison to building management and interact with various vendors and outside contacts
  • Assist with meetings and events (catering, logistics, etc.)
  • Manage resource (conference rooms and equipment) calendars and hoteling application
  • Perform various clerical duties, such as supply ordering, etc.
  • Assist with new hire onboarding process (includes sending new hire welcome e-mails, calendar invitations, and prepping select new hire documents)

Knowledge and Skills:

  • Knowledge of general Office Services procedures (Tax Processing a plus)
  • Computer Proficient – MS Office (Go-File-Room and/or Go-Systems a plus)
  • Understanding of phone protocol in a business environment
  • Resource (calendars, etc.) management
  • Exhibits exceptional customer service skills and responsiveness
  • Consistently demonstrates professional demeanor and presentation
  • Good verbal and written communication skills
  • Displays high energy approach and pro-active mindset
  • Sound judgment and problem-solving ability
  • Ability to multi-task and effectively perform project execution within assigned deadlines
  • Demonstrated ability to be flexible and adapt to an ever-changing work environment
  • Able to appropriately handle confidential and highly sensitive material

If you meet the qualifications Apply Now!

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.specialcounsel.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records.

Ajilon

Why Work Here?

Specialized Staffing, Focused on matching the best candidates to the best opportunities!

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.ajilon.com/privacy-policy/ The Company will consider qualified applicants with arrest and conviction records.

Address

New York, NY
10017 USA