Administrative Coordinator - Engineering Functions (Contract)

Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.

A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader.

Airbus has built on its strong European heritage to become truly international - with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than six fold order book increase since 2000.

Position Summary: To provide assistance to the engineering group to allow engineers more efficient use of their engineering skillsets. The Administrative Coordinator/Engineering Technical Aide (ETA) is expected to assist with time-consuming tasks that do not require engineering judgment but need to be done to complete a task. The variety of such jobs is open-ended and responsibilities will evolve depending on the abilities of the ETA.
Primary Responsibilities:

Document Search and Storage

• Search for technical documents in different relevant databases
• Release documents into the ADS/EDS Database System
• Provide the engineering team with the appropriate technical document templates
• Support various engineering database system operations and processes.
• Support Functional Review Process and Design Dataset releases.

Document Maintenance

• Initiate engineering documents by creating issue/reference numbers
• Review technical documents for appropriate format, grammar, and syntax.
• Revise technical documents according to document mark-ups.
• Assist in the development of presentation material (predominantly illustration development and data presentation.)
• Gather signatures on documents ready for release.
• Create Adobe PDF files of current documents.
• Electronically scan documents into the appropriate libraries.
• Coordinate drawing distribution.

Trackers

• Create new trackers based on project needs
• Maintain all trackers (including tier IV) established for project technical delivery activities

Additional Responsibilities:

• Maintain Technical Signature forms for each engineer in the team
• Print documents or information at the request of the engineer
• Assist in coordination as required with Customers and Suppliers
• Maintain the team's Wiki site
• Develop CATIA skills to eventually provide drafting support for the engineering team

Qualified Experience / Skills / Training:

• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
• Ability to work in a diverse environment and coordinate with many different functions
• Strong written and oral communication skills in English
• Ability to excel in a detail-oriented environment
• Ability to interpret engineering drawings- preferred
• Exposure to Drafting and CAD- preferred
• Exposure to CATIA v5- Preferred

Education / Special Qualifications:

• Bachelor's degree preferred; alternative education accepted with relevant experience

Airbus in America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus in America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus.

Airbus in America expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. Improper interference with the ability of Airbus' employees to perform their job duties may result in discipline up to and including discharge.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

Airbus does not offer tenured or guaranteed employment. Either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.