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SECRETARY (OFFICE AUTOMATION)

Air Education and Training Command Glendale, AZ
  • Posted: 23 days ago
  • Other
SECRETARY (OFFICE AUTOMATION)
=============================

##### Department of the Air Force

Air Education and Training Command

Overview
--------

- ##### Open & closing dates

07/25/2019 to 08/08/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GS 7

- ##### Salary

$43,482 to $56,528 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Full-Time

Location
--------

Few vacancies in the following location:

-

Luke AFB, AZ

##### Relocation expenses reimbursed

No

##### Telework eligible

No

- Duties
------

### Summary

Click on "Learn more about this agency" button below to view
**Eligibilities** being considered and other **IMPORTANT**
information.

**The primary purpose of this position is to serve as the principal
office assistant performing various administrative and clerical
duties in support of an organization normally found in a major
command headquarters.**


Learn more about this agency

### Responsibilities

- Prepares a wide variety of recurring and nonrecurring
correspondence, reports, and other documents from information
obtained from the staff, files, and other sources.
- Reviews and processes incoming and outgoing correspondence,
materials, publications, regulations, and directives.
- Receives telephone calls, greets visitors, and ascertains the
nature of the calls or visits.
- Independently notes and follows-up on commitments made at
meetings and conferences by staff members, and maintains
supervisor's calendar, coordinates meeting arrangements, and/or
schedules meetings and/or conferences.
- Performs other clerical and administrative work in support of
the office/organization.
- Uses multiple office automation software with varied functions
to produce a wide range of documents that often require complex
formats, such as graphics or tables within text.

### Travel Required

Not required

##### Supervisory status

No

##### Promotion Potential

7

- #### Job family (Series)

0318 Secretary

#### Similar jobs

- Office Secretaries
- Secretaries, Office

- Requirements
------------

### Conditions of Employment

- U.S. Citizenship Required
- Males must be registered for Selective Service, see www.sss.gov
- May be required to obtain/maintain a security clearance
- Must have the ability to type a minimum of 40 WPM
- This posn is subject to provisions of the DoD Priority Placement
Program
- Disclosure of Political Appointments

### Qualifications

**SPECIALIZED EXPERIENCE:** Applicants must have at least one (1)
year of specialized experience at the next lower grade GS-06, or
equivalent in other pay systems. Examples of specialized experience
includes consolidating reports submitted and review outgoing
correspondence prepared by others for procedural and grammatical
accuracy, conformance with general policy, and factual correctness;
knowledge of an extensive rules, procedures or operations applied to
secretarial clerical assignments; knowledge of various office
automation software programs, tools, and techniques; knowledge of
correct grammar, spelling, punctuation, capitalization and format.

**FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS)
POSITIONS:** Merit promotion applicants must meet applicable
time-in-?grade requirements to be considered eligible. One year at
the GS-06 level is required to meet the time-in-grade requirements
for the GS-07 level. TIG applies if you are in a current GS position
or held a GS position within the previous 52 weeks.

**KNOWLEDGE, SKILLS AND ABILITIES (KSAs):** Your qualifications will
be evaluated on the basis of your level of knowledge, skills,
abilities and/or competencies in the following areas:
- Knowledge of extensive rules, procedures, or operations applied
to secretarial and clerical assignments to perform the
procedural and administrative work of the office, such as
preparing and editing documents, maintaining files/records
- Knowledge of office functions and commitments of supervisor and
staff to prepare and review correspondence
- Knowledge of correct grammar, spelling, punctuation,
capitalization, and format to accurately prepare and edit
written correspondence and reports
- Knowledge of various office automation software programs, tools,
and techniques to support office operations and produce a
variety of documents such as letters, reports, spreadsheets,
databases, and graphs
- Skill in typing; a qualified typist is required 40wpm minimum
- Ability to communicate effectively, both orally and in writing


**PART-TIME OR UNPAID EXPERIENCE:** Credit will be given for
appropriate unpaid and or part-time work. You must clearly identify
the duties and responsibilities in each position held and the total
number of hours per week.

**VOLUNTEER WORK EXPERIENCE:** Refers to paid and unpaid experience,
including volunteer work done through National Service Programs
(i.e., Peace Corps, AmeriCorps) and other organizations (e.g.,
professional; philanthropic; religious; spiritual; community;
student and social). Volunteer work helps build critical
competencies, knowledge and skills that can provide valuable
training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including
volunteer experience.

### Education

This job does not have an education qualification requirement.

### Additional information

**Current or Former Federal Civilian Employees (Includes current Air
Force employees):** You are required to submit legible copy/copies
of your last or most recent SF-50, Notification of Personnel Action,
(block 24 must be a "1" or "2" AND block 34 must be a"1").
Additionally, if you are applying for a higher grade (GS) and your
SF-50 has an effective date within the past year, it may not clearly
demonstrate you meet the one year time-in-grade requirement so you
will need to provide an SF-50 which clearly demonstrates you meet
the time-in-grade requirements (examples of appropriate SF-50s
include Promotions, Within-grade Grade/Range Increases, and SF-50s
with an effective date more than one year old)

**Interagency Career Transition Assistance Program (ICTAP):** For
information on how to apply as an ICTAP eligible click here. To be
well-qualified and exercise selection priority for this vacancy,
displaced Federal employees must be rated well qualified or above
for this position. You must submit a copy of the agency notice, your
most recent performance rating, and your most recent SF-50 noting
position, grade level, and duty location.

**Employed Annuitants (Reemployed Annuitants):** Applicants in
receipt of an annuity based on civilian employment in the Federal
Service are subject to the DoD Policy on The Employment of
Annuitants. Click here for more information.

**Current Federal Civilian employees** may apply for temporary and
term positions and if selected, a break in service of more than
three (3) calendar days may be required prior to appointment to the
position.

**90-Day Register:** This announcement may result in a 90-day
register that may be used to fill like vacancies for 90 days after
the closing date. Applicants may be referred for consideration as
vacancies occur.

**Direct Deposit:** All federal employees are required to have
direct deposit.

**If you have questions regarding this announcement and have hearing
or speech difficulties click here.**


### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

Your application package (resume, supporting documents, and
responses to the questionnaire) will be used to determine your
eligibility, qualifications, and quality ranking for this position.
Please follow all instructions carefully. Errors or omissions may
affect your rating or consideration for employment.

The resume/documents you submit must support your responses to the
online questionnaire. If your application contradicts or does not
support your questionnaire responses, you will receive a rating of
"not qualified" or "insufficient information" and you will not
receive further consideration for this job.

For additional information on what to include in your resume, click
here.

Applicants who meet the requirements for and apply as a
non-competitive eligible that meet minimal qualifications and other
requirements of this position, will be given consideration as a
non-competitive candidate and will be referred unless blocked by an
individual with priority/preference.

**APPRAISALS/AWARDS:** Hiring Managers use objective methods and
consider previous performance appraisals and awards in the selection
process. Current Federal Civilian employees should list any relevant
performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.

### Background checks and security clearance

##### Security clearance

Not Required

##### Drug test required

No

- Required Documents
------------------

**The following documents are required and must be provided with
your application. Other documents may be required based on the
eligibility/eligibilities you are claiming. Click here to view the
AF Civilian Employment Eligibility Guide and the required documents
you must submit to substantiate the eligibilities you are
claiming.**

1. Online Application - Questionnaire
2. Resume - must include beginning and ending month and year for
each employment period and hours worked per week. If you are a
current Federal employee or previous Federal employee, provide
your pay plan, series and grade level, i.e., GS-0301-09. Do
**NOT** include photographs, inappropriate material,
inappropriate content, or personal information such as age,
gender, religion, social security number, etc., on your resume.
3. Transcripts - if you are basing your qualifications on education
or if the position requires education, you must submit copies of
your transcripts
4. Registration/License - active, current registration/license **if
applicable** for the position
5. If claiming VRA, VEOA or Veterans' Preference - a copy of your
DD Form 214, which must include character of service or a
Statement of Service/Proof of Service which must include service
dates and character of service. In addition, if claiming
10-point preference and/or 30% Disabled Veteran, you must submit
a VA Letter or a disability determination from a branch of the
Armed Forces (or documentation of purple heart, if applicable)
and a SF 15 (Application for 10-point veteran preference).
6. Current or Former Federal Civilian Employees (Includes current
Air Force employees): You are required to submit legible
copy/copies of your last or most recent SF-50, Notification of
Personnel Action, (block 24 must be a "1" or "2" AND block 34
must be a"1"). Additionally, if you are applying for a higher
grade (GS) and your SF-50 has an effective date within the past
year, it may not clearly demonstrate you meet the one year
time-in-grade requirement so you will need to provide an SF-50
which clearly demonstrates you meet the time-in-grade
requirements (examples of appropriate SF-50s include Promotions,
Within-grade Grade/Range Increases, and SF-50s with an effective
date more than one year old).
7. Applicants must refer to the AF Civilian Employment Eligibility
Guide (link provided above) for a complete list of required
documents for each eligibility you identify.


**ACTIVE DUTY SERVICE MEMBERS:** The VOW Act requires agencies to
treat active duty service member as veterans, disabled veterans, and
preference eligible, when they submit, at the time they apply for a
Federal job, a "certification" of active service in lieu of a DD214,
assuming the service member is otherwise eligible. A "certification"
letter should be on letterhead of the appropriate military branch of
the service and contain (1) the military service dates including the
expected discharge or release date; and (2) the character of
service. The "certification" must reflect the service member is
expected to be discharged or released from active duty service in
the armed forces under honorable conditions not later than 120 days
after the date of submission. The "certification" must be signed by,
or by direction of, the adjutant, personnel officer, or commander of
your unit or higher headquarters and must indicate when your
terminal leave will begin (if applicable), your rank, dates of
active duty service, the type of discharge and character of service
(i.e. honorable). Further, agencies are required to verify a
qualifying separation from military service prior to appointment,
through the DD214 or other appropriate documentation. Active duty
members that fail to provide a valid "certification" of service with
their application will be found "not eligible." Military members may
be appointed before the effective date of their military
retirement/separation if member is on terminal leave.

**OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees** -
Most recent performance appraisals (dated within last 3 years)
showing the official rating of record, signed by a supervisor, or
statement why the performance appraisal is unavailable. Applicant
should not submit an appraisal that does not include this
information.
**Awards for Current Federal Civilian Employees** - Copies of any
award received within the last 3 years.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

The complete Application Package **must** be submitted by 11:59 PM
(ET) on 08/08/2019

To preview the Application Questionnaire, please click the following
link: https://apply.usastaffing.gov/ViewQuestionnaire/10562742

To begin the process, click the **Apply Online** button to create an
account or log in to your existing USAJOBS account. Follow the
prompts to complete the application questionnaire. Please ensure you
click the **Submit My Application** button at the end of the
process.

**To apply for this position, you must provide a complete
Application Package which includes:**

1. Your Resume (your latest resume will be used to determine your
qualifications). If you submit more than one copy of your resume,
only the most recent (latest) version will be reviewed. The latest
timestamp will be used to determine which version of your resume is
"most recent."

- It is your responsibility to check the status and timestamp of
all documents you submit as part of your application.
- If your resume includes photographs (or links to social media),
inappropriate material, inappropriate content, or personal
information such as age, gender, religion, social security
number, etc., you will not be considered for this vacancy.
- For qualification determinations your resume must contain hours
worked per week and dates of employment (i.e., hours per week
and month/year to month/year or month/year to present). If your
resume does not contain this information, your application may
be marked as insufficient and you will not receive consideration
for this position.

2. A complete Application Questionnaire

3. Additional Required Documents (see Required Documents section).
Ensure all submitted documents contain your full name.

If you are unable to apply online, view the following link for
information regarding Alternate Application. The Vacancy ID is
10562742

**PLEASE NOTE:** It is the applicant's responsibility to verify that
information entered and/or uploaded, (i.e., resume) is received,
accurate, and submitted by the closing date. You may verify your
documents have been processed with your application package
successfully. You can access your USAJOBS account to do so by
clicking here. Uploaded documents may take up to one hour to clear
the virus scan.

Human Resources **WILL NOT** modify or change any answers submitted
by an applicant.

### Agency contact information

### Total Force Service Center

##### Phone

1-800-525-0102

##### Email

DO.NOT.EMAIL@CALL.ONLY

##### Address

Luke AFB
7383 N Litchfield Road
Luke AFB, AZ 85309
US

Learn more about this agency

### Next steps

Once your application package is received an acknowledgement email
will be sent.

If you provided an email address, you will receive an email message
acknowledging receipt of your application. Your application package
will be used to determine your eligibility and qualifications for
consideration. If you are determined to be ineligible or not
qualified, your application will receive no further consideration.

To check the status of your application or return to a previous or
incomplete application, log into your USAJOBS account, select My
Applications, and click on the more information link under the
application status for this position.

If you do not provide an email address, you are responsible for
checking status updates and notifications in USAJOBS. Hard copy
notifications will not be sent to you.

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/540696200. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

Air Education and Training Command

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