Paralegal Legal Assistant
- Posted: over a month ago
- Benefits: vision, 401k, dental, medical,
We are seeking a self-motivated, experienced (5+ years), full-time transactional paralegal/legal assistant to provide advanced paralegal, secretarial and administrative support , with priority attention given to the attorneys in the Public Finance and Real Estate practice groups. Our firm prides itself on providing a warm and dynamic atmosphere, emphasizing work/life balance. Any candidate must be a consummate team player and possess strong organizational skills.
Public Finance/Real Estate Practice Group Duties and Responsibilities:
o Formatting, editing, converting, blacklining/redlining all forms of documents and correspondence.
o Performing secretarial and administrative duties for two or more attorneys.
o Taking notes on working group calls.
o Keeping track of transaction schedules, updating attorney calendars and tasks to complete.
General Secretarial and Administrative Duties and Responsibilities:
o Opening new files, file set-up, creating pleadings bibles and file maintenance.
o Preparing correspondence, memos and reports, answering phones.
o Coordinating and scheduling travel, meetings and appointments.
o Preparing for the reproduction and distribution of correspondence and legal documents.
Minimum Required Skills and Abilities:
o Extraordinary organizational and project management skills.
o Comfort with and advanced mastery of document formatting, including creating and updating automated tables of content, document comparison software, styles and headers/footers.
o Mastery of Adobe Acrobat (including all editing tools) and Microsoft Office Suite - Outlook, Word, Excel, etc.
o Ability to proofread both simple and complex documents.
o Ability to pay close attention to detail and manage multiple tasks/projects with accuracy and efficiency.
o Ability to use sound judgment to prioritize workloads to effectively meet all deadlines.
o Experience with Mac computers/Apple software preferred. Prior experience working with attorneys practicing transaction law (public finance, real estate, corporate, mergers and acquisitions, etc.) is a plus.
o Must have excellent verbal and written communication skills and a professional demeanor.
o Self-starter with the ability to work independently and has strong leadership skills.
o Highly detail-oriented, results-driven with ability to multi-task and meet deadlines.
o Ability to identify issues requiring escalation or special attention.
o Excellent English language written and verbal communication skills.
o Takes accountability for work product and duties until completion.
o Keep attorneys abreast of progress and quickly resolve errors.
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