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Property Office Assistant

Advantix Development Corporation
Kokomo, IN
  • Posted: over a month ago
  • Part-Time
Job Description
*This is a part-time position. 
Under the direction of the Property Manager, the LIHTC Property Office Assistant provides daily clerical support to the Property Manager to assist in ensuring consistent high-quality service to existing residents and new applicants. 

Essential Job Functions 

Primary areas of responsibility and tasks that may typically be expected include but are not limited to: 

·       Answer telephone (s), route calls and/or take messages, and receive and route other incoming correspondence. ·       Perform a wide variety of clerical tasks, such as typing, filing, data entry, composition of correspondence, and setting appointments. ·       Compile records and reports, tabulate and post data, and prepare statistical data reports. ·       Maintain records/logs of applicants, move-ins, move-outs, transfers and units received. ·       Monitor and maintain the professional appearance of the office and lobby area. ·       Assist applicants in completing applications for Property/Site Manager’s processing. ·       Process work orders and follow up on service request complaints. ·       Perform other related duties as assigned and/or required.  


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


Job Competencies 

·       Ability to analyze various types of information, reports and data. ·       Ability to organize and present effective reports. ·       Excellent communication skills, both written and verbal. ·       Ability to maintain confidentiality of all information regarding tenants, applicants and their records. ·       Ability to establish and maintain effective working relationships with residents, staff and the general public, and work successfully with a variety of people with various skills and backgrounds. ·       Thorough knowledge of on-site practices and procedures. ·       Ability to attend to detail, and perform daily routine tasks and repetitive simple mathematical functions with accuracy. ·       Ability to understand and prepare basic legal forms and documents. ·       Excellent organizational, problem-solving and time management skills. ·       Knowledge of filing system, and accurate filing and retrieval abilities. ·       Familiarity with local social services agencies. ·       Demonstrated prompt, regular work attendance.  

Computer and Administrative Skills 

To perform this job successfully, an individual should have average abilities using computer software such as MS Word and Outlook and should be capable of using internet resources for research and developing reports.  Ability to learn other computer software programs as required by assigned tasks. 

Education, Experience and/or Certifications 

·       High School Diploma/GED minimally required.  Associates Degree or working towards four-year degree at a higher educational institution (preferred). ·       Prefer 1 year in prior property management experience. ·       Possession of valid Indiana Driver’s License. ·       Prefer experience with Yardi Property Management Software. ·       Prefer experience with Low-Income Housing Tax Credit (LIHTC) communities.

Advantix Development Corporation


Kokomo, IN
46902 USA



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