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Administration Assistant

Advantage Resourcing Menlo Park, CA
  • Expired: over a month ago. Applications are no longer accepted.
Our client is looking for a talented individual to work as a Administration Assistant. This position is within the Contract Strategic Services (CSS) team in Menlo Park and reports to the Manager of CSS. The Administration Assistant is responsible for supporting the Contracts and technical staffs on a daily basis. Tasks may include entering and maintaining records in the contract management system, maintaining accurate records of contract deliverables and notifications to billing, entering and maintaining records in company's procurement system, processing invoices, processing contract closeout documents, manage process to track reporting of Subcontractor audit reports and perform administrative tasks such as compilation of binders, scanning documents into internal drive, working with archives, and tracking files. The successful candidate may also maintain contract and proposal files in accordance with company policies and procedures and guidance from the Contract Officers, as well as monitor project status reports to identify potential problem projects.


--High school graduate or equivalent. Bachelor’s degree is a plus.

--Data entry experience is required.

--Strong interpersonal and communication skills are required.

-- Experience with MS Office suite of products (Word, Outlook, Excel).

--Ability to multi-task in a fast-paced office environment is required.

--Must be able to effectively prioritize a steady and busy workload using sound judgment.

--Must be highly organized and detail oriented. Must also have a high level of enthusiasm and energy, and the ability to demonstrate flexibility and integrity in the workplace.

Work includes filing, set up project folders, coordination with other company departments and other duties as assigned.

Strong interpersonal and communication skills are required. Computer literacy is required; basic understanding of Microsoft Office products. Ability to multi-task.

If you are interested in applying, please email me at: Thomas.Cooper (at), call 408-367-1478, or click the “Apply” button.

Advantage Resourcing

Why Work Here?

Advantage Resourcing is a group of Hire Thinking®, industry pioneers providing innovative workforce solutions for Automotive, Engineering, I

At Advantage Resourcing, our primary objective is to perfectly align the best people with the appropriate jobs. These jobs may be temporary assignments or career positions. We place talented people in a wide variety of jobs working with our client companies in areas such as: engineering, IT, technical, manufacturing, skilled trades, distribution, call centers, clerical, accounting, finance and sales. Our strength is being able to solve our client's workforce needs by matching people that have the right skills, knowledge and motivation to each opportunity. Advantage Resourcing can help you discover the personal and career success you desire. Advantage Resourcing Americas, Inc. is an Equal Opportunity Employer offering employment without regard for race, color, religious creed, national origin, ancestry, gender, marital status, age, sexual orientation, sex, gender identity, disability, veteran status, or other legally protected categories. Advantage Resourcing is a VEVRAA Federal Contractor.


Menlo Park, CA