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Administrative Assistant/Receptionist

Advancement Project
Washington, DC
  • Posted: March 12, 2023
  • $69,533 Yearly
  • Full-Time

Who we are:

Situated at the forefront of the national stage in the racial justice movement, Advancement Project National Office is a cutting-edge, no-holds-barred national nonprofit whose team members are dedicated to creating free and safe communities for people of color. From ending the school-to-prison pipeline to the fight to expand the right to vote, from calling for a complete overhaul of how we view the police and carceral state, to fighting for immigrant justice; Advancement Project National Office team members impact real change from the ground up. This moment demands alignment, sharp strategic thinking, and creativity to imagine a more just world in which racism no longer exists and all people of color can be free and safe - and we are excited to bring on new talent to change our world.

Position Overview:

Advancement Project is seeking a skilled Administrative Assistant/Receptionist to support our operations department.

This position will report to the Director of Operations.

Duties and Responsibilities:

The individual in this position is expected to engage in the following work-related activities.

  • Performs all front desk responsibilities and general office administrative tasks
  • Manage reception area, including answering and routing phone calls and greeting visitors.
  • Conduct outgoing mail procedures, including creating and tracking UPS shipments.
  • Manage office supply inventory, distribute and maintain the kitchen and break area.
  • Assist with entering information into the database.
  • Perform routine clerical duties, such as making photocopies, managing mail, and scanning, collating, and binding documents.
  • Assist with scheduling appointments, meetings, and conferences, including setting up conference lines, booking rooms, and arranging for catering.
  • Provide support to CFO related to Finance and Board meetings and perform administrative functions to support program and project, legal staff
  • Coordinate scheduling of Board member meetings and related logistics.
  • Manage all aspects of travel for meetings, including flight, hotel, ground transportation, and credit card authorization.
  • Provide administrative support to the program and project team members and others, as needed.
  • Collaborate, coordinate, and support routine administrative tasks for the organization as a whole and assist with the implementation of department initiatives and operations
  • Assist with accounts payable/receivable and tracking account information.
  • Manage receipts, track expenses, and track monthly credit card reports for monthly reports and filing
  • Assist with the coordination of special projects and special events, as needed.
  • Review various documents for typos and appropriate grammatical usage.
  • Manage administrative files, copy, scan, collate and fax documents, as assigned.
  • Maintain working knowledge of internal policies and procedures.
  • Contribute to the overall success of the Finance, Information Technology, and Operations teams.
  • Other related duties, as assigned.

Desired qualifications:

  • At least 2 years experience in a similar position and/or performing similar tasks.
  • High School Diploma or General Equivalency Diploma (GED). Associate's Degree preferred.
  • Maintain working knowledge of multi-line phone systems and front desk security procedures, as well as internal policies and procedures.
  • Manage a high volume of tasks at one time, including organizing and prioritizing workload.
  • Ability to occasionally work evenings and weekends, as needed.


With 2 years of relevant experience, this position pays a minimum of $ 57,055.52 and a maximum of $69,533.43 annually, per our compensation structure

Advancement Project


Washington, DC
20005 USA



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