Administrative Assistant/Receptionist

Who we are:

Situated at the forefront of the national stage in the racial justice movement, Advancement Project National Office is a cutting-edge, no-holds-barred national nonprofit whose team members are dedicated to creating free and safe communities for people of color. From ending the school-to-prison pipeline to the fight to expand the right to vote, from calling for a complete overhaul of how we view the police and carceral state, to fighting for immigrant justice; Advancement Project National Office team members impact real change from the ground up. This moment demands alignment, sharp strategic thinking, and creativity to imagine a more just world in which racism no longer exists and all people of color can be free and safe - and we are excited to bring on new talent to change our world.

Position Overview:

Advancement Project is seeking a skilled Administrative Assistant/Receptionist to support our operations department.

This position will report to the Director of Operations.

Duties and Responsibilities:

The individual in this position is expected to engage in the following work-related activities.

• Performs all front desk responsibilities and general office administrative tasks
• Manage reception area, including answering and routing phone calls and greeting visitors.
• Conduct outgoing mail procedures, including creating and tracking UPS shipments.
• Manage office supply inventory, distribute and maintain the kitchen and break area.
• Assist with entering information into the database.
• Perform routine clerical duties, such as making photocopies, managing mail, and scanning, collating, and binding documents.
• Assist with scheduling appointments, meetings, and conferences, including setting up conference lines, booking rooms, and arranging for catering.
• Provide support to CFO related to Finance and Board meetings and perform administrative functions to support program and project, legal staff
• Coordinate scheduling of Board member meetings and related logistics.
• Manage all aspects of travel for meetings, including flight, hotel, ground transportation, and credit card authorization.
• Provide administrative support to the program and project team members and others, as needed.
• Collaborate, coordinate, and support routine administrative tasks for the organization as a whole and assist with the implementation of department initiatives and operations
• Assist with accounts payable/receivable and tracking account information.
• Manage receipts, track expenses, and track monthly credit card reports for monthly reports and filing
• Assist with the coordination of special projects and special events, as needed.
• Review various documents for typos and appropriate grammatical usage.
• Manage administrative files, copy, scan, collate and fax documents, as assigned.
• Maintain working knowledge of internal policies and procedures.
• Contribute to the overall success of the Finance, Information Technology, and Operations teams.
• Other related duties, as assigned.

• At least 2 years experience in a similar position and/or performing similar tasks.
• High School Diploma or General Equivalency Diploma (GED). Associate's Degree preferred.
• Maintain working knowledge of multi-line phone systems and front desk security procedures, as well as internal policies and procedures.
• Manage a high volume of tasks at one time, including organizing and prioritizing workload.
• Ability to occasionally work evenings and weekends, as needed.