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Executive Administrative Assistant

Admin Assist King of Prussia, PA

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Executive Administrative Assistant / Real Estate

Our client is a Commercial Real Estate firm that has an opening for a full-time Administrative Assistant in its Leasing Division in Plymouth Meeting, PA.

The Administrative Assistant is responsible for supporting a team of real estate brokers to ensure accurate preparation and management of their deals, along with providing high-level administrative support.

RESPONSIBILITIES of an Executive Administrative Assistant:

  1. Prepare lease-related correspondence and forms including proposals, commission agreements, LOIs, and listing agreements.
  2. Coordinate job requests and follow-up with Marketing, Graphics, and GIS departments (i.e. marketing brochures, maps, demographics, etc.).
  3. Enter real estate transactions into the database to include lease documentation, commission documentation, and tenant/landlord correspondence.
  4. Coordinate administrative services for national retailers, including tracking spreadsheets, handling interaction with principals of accounts, coordinating communications between master broker, local broker, and tenants, coordinating strategy sessions, preparing presentation materials, and participating in weekly conference calls.
  5. Handle scheduling of meetings, travel arrangements, and badge purchases for brokers for multiple ICSC conventions. Attend conventions to assist with booth coverage when necessary.

REQUIREMENTS of an Executive Administrative Assistant:

  • Bachelor’s Degree, or equivalent work experience as an Administrative Assistant or similar.
  • 3-5 years of administrative support, with 1-2 years of supporting multiple teams.
  • Proficient with Microsoft Office Outlook, Word and Excel, scanning, and Adobe Standard.
  • Outstanding organizational skills with the ability to pay close attention to detail.
  • PA and NJ real estate license preferred.

The Executive Administrative Assistant position offers a salary range of $55,000 to $65,000 commensurate with experience as well as a benefits package that includes medical, dental, vision, life, disability, 18 PTO Days to start, ½-day Fridays, 401(k) plan, etc.


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King of Prussia, PA



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