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Sales Administrative Assistant #10342

Actus Consulting Group
Wood Dale, IL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Japanese manufacturing company seeks a Sales Administrative Assistant in Wood Dale, IL.

1. Daily Work
1) Manage reception area and take care of visitors
2) Answer phone calls and transfer as necessary
3) Manage outgoing/incoming post, courier and notify to addressee of the delivery
4) Manage consumable office goods stock and purchase if necessary
5) Manage subscription including Salesforce database
6) Manage monthly invoice for office rent, equipment rent, utility, cleaning service, etc. and process payment in SAP Concur
7) Keep updating vendors list
8) Keep updating company cars registration and fixed asset in IL office
9) Keep updating office license, certification of safety, labor poster, etc. following local regulations
10) Keep updating pandemic protocol

2. Sales Support
11) Prepare new machines quotations upon the request in all regions
12) Support associates in sales department upon the request in all regions
13) Co-work inventory control of Injection Molding Machines/Accessories in the
warehouse including stock taking and attendance at machines in/out in the warehouse
14) Support accessories shipping upon the request
15) Keep updating agreements/contracts with customers, sales representatives, and partners

3. Monthly Report
16) Update order forecast
17) Update inquiry/quotation record
18) Update market share analyzing published data of Plastics Industry Association

4. Other Support
19) Support management and other departments of administrative, accounting, service, technical upon the request
20) Support Japanese expats including SSN, driver’s license, bank account, house rent, etc.
21) Hotel booking for visitorsetail

• Prior administrative assistant experiences
• MS Office skills
• Impeccable communication skills

Wood Dale, IL

$40K~45K (DOE), Non-Exempt

Mon-Fri, 8am~5pm (1h lunch break)

Actus Consulting Group


Wood Dale, IL



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