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Administrative Operations Specialist

Achieving The Dream Inc
Silver Spring, MD
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Job Overview 
The Administrative Operations Specialist is responsible for providing varied, complex, and confidential administrative and project-level support to ATD’s Operations team. The Operations team is comprised of Marketing and Communications, Human Resources, Information Technology, Finance, and Operations.  This position serves as a floater across all Operations team functions. This position reports to the Chief Human Resources Officer. 


Duties and Responsibilities 

Operations Team Leader Support (95%) 

  • Researches and prepares materials on a variety of matters for internal or external audiences. J 

  • Schedules and organizes meetings, conferences, and special events as requested. 

  • Creates and maintains files, reviews drafts, and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature. 

  • Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem-solving.  

  • Identify and develop standard operating procedures (SOPs) for key areas within the area of operation. 

  • Independently composes and edits correspondence, reports, and documents for final approval by the manager. 

  • Compiles, analyzes, and summarizes data from multiple sources to create documents, reports, and presentations. 

  • Maintains knowledge of ATD policies, processes, and procedures to ensure administrative efficiency. 

  • Tracks and follows up regarding a variety of operation team action items or work activities as delegated. 

  • Maintains ATD master calendar and stays abreast of immediate and long-term commitments and plans. 

  • Identifies conflicts, flags problems for intervention and corrects course as appropriate. 


Other (5%) 

  • Participates in meetings, committees, and workgroups as requested. 

  • Serves as backup and supports the Executive Assistant and other administrative coordinators or teams as requested. 

  • Performs other duties as assigned. 



  • Associates degree or 3-4 years equivalent combination of education and experience working in an administrative capacity supporting a team and mid to senior level managers. 

  • Ability to exercise initiative and good judgment and maintain effective working relationships with colleagues. 

  • Ability to exercise professional judgment, confidentiality, and discretion. 

  • Ability to read and interpret written material and compile data and prepare reports with attention to detail and accuracy. 

Achieving The Dream Inc


Silver Spring, MD
20910 USA



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