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Administrative Operations Specialist

Achieving The Dream Inc
Silver Spring, MD
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
 

Job Overview 
 
The Administrative Operations Specialist is responsible for providing varied, complex, and confidential administrative and project-level support to ATD’s Operations team. The Operations team is comprised of Marketing and Communications, Human Resources, Information Technology, Finance, and Operations.  This position serves as a floater across all Operations team functions. This position reports to the Chief Human Resources Officer. 

 

Duties and Responsibilities 

Operations Team Leader Support (95%) 

  • Researches and prepares materials on a variety of matters for internal or external audiences. J 

  • Schedules and organizes meetings, conferences, and special events as requested. 

  • Creates and maintains files, reviews drafts, and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature. 

  • Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem-solving.  

  • Identify and develop standard operating procedures (SOPs) for key areas within the area of operation. 

  • Independently composes and edits correspondence, reports, and documents for final approval by the manager. 

  • Compiles, analyzes, and summarizes data from multiple sources to create documents, reports, and presentations. 

  • Maintains knowledge of ATD policies, processes, and procedures to ensure administrative efficiency. 

  • Tracks and follows up regarding a variety of operation team action items or work activities as delegated. 

  • Maintains ATD master calendar and stays abreast of immediate and long-term commitments and plans. 

  • Identifies conflicts, flags problems for intervention and corrects course as appropriate. 

 

Other (5%) 

  • Participates in meetings, committees, and workgroups as requested. 

  • Serves as backup and supports the Executive Assistant and other administrative coordinators or teams as requested. 

  • Performs other duties as assigned. 

 

Skills/Qualifications/Experience  

  • Associates degree or 3-4 years equivalent combination of education and experience working in an administrative capacity supporting a team and mid to senior level managers. 

  • Ability to exercise initiative and good judgment and maintain effective working relationships with colleagues. 

  • Ability to exercise professional judgment, confidentiality, and discretion. 

  • Ability to read and interpret written material and compile data and prepare reports with attention to detail and accuracy. 

Achieving The Dream Inc

Address

Silver Spring, MD
20910 USA

Industry

Business

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