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Administrative Support

Abbott Laboratories Waukegan, IL
  • Expired: over a month ago. Applications are no longer accepted.

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.

Core Job Responsibilities:

  • Responsible for implementing and maintaining the effectiveness of the quality system.
  • Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files; as assigned; in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Orders business cards and stationery.
  • Uses intermediate to advanced software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.

Position Accountability / Scope:

  • Consistently interacts with high-level executives.
  • Intermediate to advanced knowledge and understanding of business processes and requirements.
  • Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
  • Maintains and manages calendars; including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.
  • Primary point of contact for manager’s schedule.

Minimum Education:

High School diploma or equivalent. Some college preferred.

Minimum Experience / Training Required:

  • 5+ years previous admin experience or equivalent.
  • Operates with general instruction and some supervision.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.

Abbott Laboratories

Address

Waukegan, IL
USA