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Administrative Assistant III - Legal Litigation

Abbott Laboratories Green Oaks, IL
  • Expired: 26 days ago. Applications are no longer accepted.

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.

Primary Job Function:
Provides general administrative and project support to Litigation attorneys and paralegals as assigned

Core Job Responsibilities

  • All administrative functions of the department, such as: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents and correspondence
  • Uses intermediate to advanced software skills to perform work assigned
  • Uses and understands Microsoft Office Suite and other business-specific software, such as: corporate travel/expense reporting, document management, matter management/electronic billing and employee performance management systems (as applicable)
  • Coordinates new employee office set-ups and on-boarding
  • May train/coordinate work for new administrative assistants
  • Coordinates and maintains departmental files
  • Assists department with projects and drafting basic communications
  • Participates in division-wide projects


Position Accountability / Scope:

·         Frequently interacts with high-level executives

·         Intermediate knowledge and understanding of business processes and requirements

·         Frequently handles confidential or business-sensitive information

·         Maintains and manage calendars, including meeting and travel scheduling and domestic/international travel arrangements

·         Proactively identifies and resolves scheduling conflicts

·         Point of contact for team schedules

·         Frequently multi-tasks and prioritized workload


Minimum Education:

·         High School diploma or equivalent

Minimum Experience / Training Required:

·         1+ years previous admin experience

·         Operates with general instruction and some supervision

·         Intermediate to advanced knowledge of Microsoft Office Suite

Abbott Laboratories

Address

Green Oaks, IL
USA