Skip to Main Content

Coordinator - Corporate Office

ATLAS Healthcare Partners LLC
Phoenix, AZ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
POSITION SUMMARY
The Corporate Office Coordinator will be the first point of contact for employees, physicians, visitors and vendors entering the office. The Corporate Office Coordinator will be responsible for providing exceptional service through managing office communications and facilitating key tasks and procedures. The position is responsible for maintaining a master schedule of all meetings and commitments, placing orders for office supplies when needed, and coordinating front-desk activities, including (but not limited to) distributing key correspondence and redirecting phone calls.ResponsibilitiesESSENTIAL FUNCTIONS:
  • Facilitates additional action items necessary for all Atlas new hires and terminated team members.
  • Directed by the Atlas Chief Executive Officer or direct manager, completes purchase orders for gift cards and Atlas swag, etc.
  • Assigned Office Security Officer role and develops and maintains Office Security and Fire Safety plans and protocols to ensure compliance and safety measures for the Corporate Office in partnership with the property manager.
  • Distribute announcements or key correspondence from our building maintenance to leaders and employees.
  • Screens telephone calls and visitors and directs to appropriate parties with friendliness, courtesy, speed, and accuracy. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.
  • Keep lobby area, break room, conference rooms and all work areas presentable on a daily basis.
  • Receives and greets customers and visitors.
  • Assists visitors with registration and badge assignment following Security procedures with Building Management team.
  • Manage Conference Room Calendars through Outlook and assist as needed in bookings.  Ensure all rooms are stocked with water, Kleenex and other items as appropriate.
  • Responsible for the scheduling/coordination lunches and other bldg. management ticket items per supervisor’s request.
  • Receives lunch deliveries and tracking down/locating the recipient of the delivery.
  • Prepares, collates, and distributes materials and swag in a timely and accurate manner.  This includes projects as directed by supervisor.
  • Work with Property Manager when work orders need to be submitted, ordering parking validation stickers, arrange pallet deliveries etc.
  • Maintain and assist with Mail, FedEx, Amazon, Staples and Sparkletts deliveries and shipments. 
  • Maintain supply inventory spreadsheet by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
  • Assist with Robin Powered reservations to ensure guests and/or staff receive & sit in assigned office space.
  • Track weekly inventory and progress of Atlas SC t-shirt orders.  Prep and ship out orders to team members.
  • Other duties as assigned.
Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

SCOPE AND COMPLEXITY
This position primarily focuses on supporting the Office Manager and Front Desk. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, vendors, etc.
  • Hands-on experience with office equipment (e.g., fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive
  • Ability to take initiative in completing assigned work and projects

PHYSICAL DEMANDS/ENVIRONMENT FACTORS
OE - Typical Office Environment:
  • Requires extensive sitting with periodic standing and walking.
  • May be required to lift up to 20 pounds.
  • Requires significant use of computer, phone and general office equipment.
  • Needs adequate visual acuity, ability to grasp and handle objects.
  • Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
  • May require off-site travel.
Required SkillsMINIMUM QUALIFICATIONS:
High school Diploma/GED required
Proven work experience as a Receptionist, Front Office Representative, or similar role with at least three (3) to (5) years’ experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Internet Explorer

PREFERRED QUALIFICATIONS:
Additional education and experience preferred.

ATLAS Healthcare Partners LLC

Address

Phoenix, AZ
USA

Industry

Business

View all jobs at ATLAS Healthcare Partners LLC