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Project Administrator - Leasing/Realty

ATA Services Inc
Santa Fe, NM
  • Expired: July 22, 2021. Applications are no longer accepted.

ATA Services, Inc. is seeking highly qualified candidates for a long-term temporary assignment in Santa Fe, NM.A strong background in commercial leasing is required.The Leasing Project Administrator will assist the Capital Project Managers in the administration and management of project work, including pre-award project development, and providing technical input (typical scope of work and evaluation criteria) for RFPs, bid packages, and formation of work orders and contracts for services and construction.The Leasing Project Administrator will assist the Project Manager with the administration and management of awarded contracts for services and construction.The Project Administrator will work closely with project managers, budget analysts, financial analysts, project planners, project scheduler/controls, architects, engineers, and procurement agents.Responsibilities and DutiesResponsibilitiesAssist Project Manager in the collection, documentation of project... requirementsAssist Project Manager in defining project work, tasks, and deliverablesRegular updates with project manager regarding projects assignedDevelop project stakeholders listDevelop Communications Plan (who from stakeholders list, what do they need by way of reports, what meetings do they attend)Develop Quality Management Plan requirementsProvide Project status, update the project schedule on a weekly/monthly/quarterly/yearly basisCompilation of statistics relating to project informationReport preparationRecord action items; track action items to completion with Project ManagerTrack pay applications and follow up to ensure payments are received with contractor/vendor.Budget administration for projectsProvide project assistance to contractors in absence of a project managerCommunicate with internal and external customers, as neededAssist the Project Manager in the development of the technical scope of work/statement of work for contracts, RFPs, bids, work ordersDevelop project stakeholders listSupport cost estimating of the project as requested by reviewing estimates, applying lessons learned from other projects, and engaging estimators, if applicableSchedule project meetings with FMD managers and project contractorsTake meeting minutesAssist the Project Manager in the processing of contract-related documents within FMD; review pay requests for accuracy, verify the adequacy of request justifications, validate the use of appropriate tax values, prepare associated paperwork for financial processing, perform project-related financial trackingEnsure that all required project close-out documents are received and accepted by the Project Manager and that final copies are retained in the project file(s) (e.g.

photos, as-built drawings, O&M manuals, the release of liens, etc.)AccountabilitiesMaintenance of the following as up to date and accurate on a monthly basis:Project BindersProject Folders in SharePointProject Action Item list/trackerPreparation of statistical reports relating to project managers' projects.Obtain regular updates from the project manager regarding projects assigned.Support project communications with stakeholdersReport preparationSchedule project meetings with FMD Project Managers and project contractorsPreparation of meeting minutes, action items, and distribution.AuthoritiesAssist the Project Manager at status meetings with User Agency and Stakeholders, as needed.Communicate with external/internal customers as needed regarding matters relating to the status of projects in relation to budget administration, report preparation, the status of procurement documents, and the representation of a project manager.Qualifications and SkillsKNOWLEDGE, SKILLS, ABILITIESBachelor's degree in business administration, finance, or real estate.Experience (about 4 years) in the field of property management is also necessary for this positionAbility to translate financial and legal real estate terminology into common languageAttention to detail for managing all aspects

ATA Services Inc


Santa Fe, NM



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