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Executive Personal Assistant

ATA Loss Consulting
Orange Beach, AL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our lead supervisor. You’ll be in charge of managing schedules, making travel arrangements, organizing our filing systems, and making sure administrative tasks in the office run smoothly. Job seekers should love planning, organizing, and diving into new challenges.Compensation:

$35,000 - $41,000 yearly

Responsibilities:
  • Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
  • Manage schedules including itineraries, travel arrangements, and team meetings
  • Help prepare meetings and take detailed minutes
  • Ensure basic bookkeeping duties are completed
  • Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive

These are some of the many responsibilities and expectations of the position:

  • Cleaning and maintaining the home
  • Supervising after-school care. It will also include picking the children up from school from time to time
  • Must love dogs. This will include taking the Poodle to and from grooming appointments
  • We would prefer someone that can also house-sit/dog-sit from time to time when we are traveling. We pay per day when this occurs
  • Keeping the home organized, neat and tidy
  • Pick up deliveries and run errands as needed
  • Managing the household’s schedules and calendars
  • Scheduling home maintenance and repair work, and supervising the project
  • Paying household bills and handling administrative duties
  • Cleaning out the garage and other outside duties including sweeping/blowing off the porch, etc
  • Shopping for food, supplies, and other requested items
  • Cooking meal prep and meals
  • Laundering, folding, ironing (when necessary), and putting away clothing and linens (including pick up and drop off for dry cleaning)
  • Receiving and sorting mail
  • Shipping packages (gifts, returns, etc.)
  • Washing and servicing household vehicles (or coordinating)
  • Planning, organizing, and coordinating special events
  • Washing dishes as necessary
  • General maintenance of the home
  • Changing out seasonal clothing as needed
  • Arranging after-hours babysitting and pet sitting as needed
  • Clean out vehicles weekly
  • Assist with packing for trips and helping unpack when we get home
  • Take vehicles for service appointments and keep accurate records of services completed
  • Basic food prep
  • Shop for groceries, home supplies, and other requested items
  • Keep the house tidy in-between visits from the cleaning service. Lite house-cleaning i.e. dishes, vacuum, mop, picking up clothes, dry cleaning (We have a monthly house-cleaner that does the deeper cleaning) The goal is to come home to a clean house every day.
  • Organizational projects (e.g., weekly organization of closets, kitchen/pantry, common areas, etc.)
  • Put up and take down decorations for each holiday season and any other requests
  • Christmas, birthday and other occasions shopping and wrapping
  • Order flowers and gifts for special occasions

Qualifications:
  • At least 2+ years of experience as an executive assistant, or experience performing supportive duties
  • Familiar with Microsoft Office
  • Accustomed to working on strict deadlines and handling confidential information
  • Excellent communication skills, time management skills, interpersonal skills, and organizational skills
  • Possess a high school diploma, G.E.D. or equivalent

  • Highly organized “neat freak”
  • Great with kids
  • Love animals
  • Love to plan with a calendar and schedules
  • Excellent interpersonal skills and time management skills
  • Ability to work independently
  • Attentive to our preferences and style (intuitive to their needs)
  • Observant to the needs of family and home to anticipate their needs
  • Ability to be discreet with respect for employer’s privacy
  • Professional presentation of self and a great personality (sense of humor is a plus)
  • Ability to think on your feet and also easily take direction without getting defensive
  • Strong technology skills
  • Seeking longevity/long term commitment (e.g., at least 2-5+ years)
  • Positive attitude and ability to handle residences and staff with ease and calm demeanor
  • Active and motivated
  • Broad knowledge of household items and their care
  • Problem-solving and “get it done” attitude
  • Very “hands-on” and ready to pitch in
  • Very resourceful, quickly learns the “how and where” to get things done in the local area
  • Negotiating and supervisory skills for outside contractors and other staff
  • If you are able to complete tasks without constant supervision and input from the Owners, this job is for you. We are not looking for someone who needs to have their handheld
  • An upbeat and pleasant personality is a must

REQUIREMENTS:

  • Non-smoker
  • Ability to pass a drug screening and extensive background check
  • No formal education is required, but prior experience working as a house manager, personal assistant, family assistant, nanny/family assistant
  • 3-4 references from professional positions
  • Valid Driver's license and clean driving record (will be verified - use of family vehicles is necessary)
  • Reliable Transportation
  • Flexible schedule
  • Ability to communicate proficiently through text messaging or other chat apps
  • Must be willing to execute a confidentiality agreement to protect the owners' privacy

About Company

Since its inception, ATA Loss Consulting has stood out as a thought leader in the claims consulting space. Having combined decades of experience, our team of experts brings to the table a depth of knowledge and a passion for getting the job done right.

When natural disasters strike, often without warning, ATA Loss Consulting is here to assist clients with the aftermath of investigations, estimates, and resolution of claims in your client's favor.

ATA Loss Consulting

Address

Orange Beach, AL
USA

Industry

Business

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