Midtown Manhattan Nonprofit organization seeking Accountant The Accountant is directly responsible for various financial duties of the organization, focusing on payments to vendors, contractors, and employees; financial analysis and reporting; and systems maintenance. RESPONSIBILITIES Specific responsibilities include: ACCOUNTS PAYABLE/PAYROLL - OPERATIONS Manages daily accounts payable function: o Implements all check/cash disbursements; codes, reviews, approves, and enters invoices and expense requisitions. Performs check runs on a weekly basis. o Designs, implements, and maintains reimbursement system and trains users on its use (for e.g. Expensify). o Posts all transactions to general ledger. o Manages accounting functions including maintenance of general ledger, accounts payable, and project accounting to ensure accuracy and timeliness. o Maintains vendor relations and updates vendor records in accounting software. o Provides accounting assistance to regional directors and regional staff by responding to financial questions/concerns to meet business needs. o Supports COO/CFO and controller with other projects when necessary. " Payroll processing o Manage the bi-weekly payroll processing from end to end o Ensure that payroll changes are incorporated and accurate o Coordinate with HR Director on information/data changes MONTHLY CLOSE: Manages monthly closing of financial records and posting of month end information.
Includes: o Reconcile petty cash for NYC and Amherst offices. o Processes corporate credit card expenses and requests: codes, reviews, and approves charges. o Manage assets and depreciation. o Post pre-paid expenses for insurance, service contracts, security deposits, facilities fees, and employee travel. o Accrue monthly rent expense, audit expenses. o Reconcile checks in accounts payable for bank reconciliation. o Produce a monthly AP aging report to send to TD bank to fulfill corporate line of credit account management needs. o Payroll expenses " Provides budget data to senior leaderships (i.e. dashboards) at budget intervals throughout the year. Conducts one on one consultative support sessions with budget leaders regarding budget trends/questions. YEAR END & AUDITING SUPPORT: " Creates audit schedules which tie to balance sheet for fiscal year end.
Includes: o Petty cash o All pre-paid expenses o Corporate visa accounts o Assets and depreciation o All accrued expenses o Lease Agreements and pay schedules o Grants Payable o Cash disbursements o Legal fees o Payroll/Salaries expenses o Employee Benefits " Supports auditors with any needs throughout the year and during our annual audit. " Maintains a record for all consultants and processes yearly 1099 and 1096 filings.