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Project Coordinator

APN Software Services Inc
Goleta, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

DUTIES:

The purpose of the IT Project Coordinator is to support IT projects, project managers, and project teams. This person will coordinate and document daily project activities and assist Project Managers and the IT Project Management Office Director in organizing and/or coordinating various project components for successful delivery of IT projects.

1. Performs project-related tasks, such as scheduling and coordinating meetings, attending project meetings, documenting meeting minutes, collecting and distributing action items from meetings, documenting project plans, maintaining issues/risks logs, managing change control/request logs, and other day-to-day tasks.

2. Effectively and accurately communicates relevant project information to project managers, the IT Project Management Office Director, and/or project sponsors.

3. Gathers data from different parties, ensures accuracy of the data, analyzes findings, and presents recommendations as applicable.

4. Prepares and issues reports within established procedures.

5. Assists project managers with tracking project budgets (estimate vs. actual).

6. Assists project managers in making travel arrangements for project staff.

7. Provides logistical support with project work sessions (reserving meeting rooms, securing projectors, laptops and placing catering requests).

8. Ensures the project document repository is maintained according to departmental standards. Maintains the team and project calendar. Acts as an administrative resource for vendors and other external project team members during their visit to Cottage.

SKILLS:

Minimum: Competency using Microsoft Office tools (Word, Excel, PowerPoint, Visio). Project management training and working knowledge of Microsoft Project.

Preferred: Working knowledge of Information Technology and hospital operations.

YEARS OF RELATED WORK EXPERIENCE:

Minimum: 3 years of project experience

EDUCATION:

Associates/Bachelor's Degree in healthcare management, information technology, IT business, or a closely related field, or equivalent work experience (2 years of experience for each year of college)

DUTIES:

The purpose of the IT Project Coordinator is to support IT projects, project managers, and project teams. This person will coordinate and document daily project activities and assist Project Managers and the IT Project Management Office Director in organizing and/or coordinating various project components for successful delivery of IT projects.

1. Performs project-related tasks, such as scheduling and coordinating meetings, attending project meetings, documenting meeting minutes, collecting and distributing action items from meetings, documenting project plans, maintaining issues/risks logs, managing change control/request logs, and other day-to-day tasks.

2. Effectively and accurately communicates relevant project information to project managers, the IT Project Management Office Director, and/or project sponsors.

3. Gathers data from different parties, ensures accuracy of the data, analyzes findings, and presents recommendations as applicable.

4. Prepares and issues reports within established procedures.

5. Assists project managers with tracking project budgets (estimate vs. actual).

6. Assists project managers in making travel arrangements for project staff.

7. Provides logistical support with project work sessions (reserving meeting rooms, securing projectors, laptops and placing catering requests).

8. Ensures the project document repository is maintained according to departmental standards. Maintains the team and project calendar. Acts as an administrative resource for vendors and other external project team members during their visit to Cottage.

SKILLS:

Minimum: Competency using Microsoft Office tools (Word, Excel, PowerPoint, Visio). Project management training and working knowledge of Microsoft Project.

Preferred: Working knowledge of Information Technology and hospital operations.

YEARS OF RELATED WORK EXPERIENCE:

APN Software Services Inc

Address

Goleta, CA
93116 USA

Industry

Technology

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