Billing Clerk

Located in our Springfield, IL facility and reporting to the Office Operations Manager, the Billing Clerk will research project and service billings and use job reports to ensure timely invoicing of services performed.

Responsibilities:

• Process billing request in accordance with established policies, procedures, and timelines.
• Prepare and oversee preparation of various documents and invoices in job folders.
• Enter time and material and finalize billings once matched.
• Responsible for job setup and closing.
• Review, research, and resolve outstanding invoices.
• Track billing by pulling and reviewing bill status reports to identify and resolve any billing problems or delays.
• Maintain regular contact with other departments to obtain information and/or to correct transactions.
• Keep supervisor informed of status of billing work.
• Maintain calendar of billing deadlines and prepare bills in advance of due dates.
• Submit service invoicing on customer 3rd party websites.
• Process customer credit card payments.
• Send out monthly contract invoices.
• Performs miscellaneous filling.

Qualifications:

• High School Diploma (or GED or High School Equivalence Certificate) and relevant work experience of 3 years in an office setting.
• Administrative skills and experience.
• Attention to detail and ability to work independently.
• Organized with the ability to multi-task in a fast-paced environment.
• Excellent verbal and written communication skills.
• Personal computer skills, strong typing ability, and knowledge of Microsoft Office.

What we offer:

• Work-life balance.
• Career advancement opportunities.
• A great manager and/or team.
• A compelling work culture.
• A sense of purpose.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential job functions unless doing so will present an undue hardship on the Company’s business operations.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request Located in our Springfield, IL facility and reporting to the Office Operations Manager, the Billing Clerk will research project and service billings and use job reports to ensure timely invoicing of services performed.

Responsibilities:

• Process billing request in accordance with established policies, procedures, and timelines.
• Prepare and oversee preparation of various documents and invoices in job folders.
• Enter time and material and finalize billings once matched.
• Responsible for job setup and closing.
• Review, research, and resolve outstanding invoices.
• Track billing by pulling and reviewing bill status reports to identify and resolve any billing problems or delays.
• Maintain regular contact with other departments to obtain information and/or to correct transactions.
• Keep supervisor informed of status of billing work.
• Maintain calendar of billing deadlines and prepare bills in advance of due dates.
• Submit service invoicing on customer 3rd party websites.
• Process customer credit card payments.
• Send out monthly contract invoices.
• Performs miscellaneous filling.

Qualifications:

• High School Diploma (or GED or High School Equivalence Certificate) and relevant work experience of 3 years in an office setting.
• Administrative skills and experience.
• Attention to detail and ability to work independently.
• Organized with the ability to multi-task in a fast-paced environment.
• Excellent verbal and written communication skills.
• Personal computer skills, strong typing ability, and knowledge of Microsoft Office.

What we offer:

• Work-life balance.
• Career advancement opportunities.
• A great manager and/or team.
• A compelling work culture.
• A sense of purpose.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential job functions unless doing so will present an undue hardship on the Company’s business operations.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request