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HR Senior Administrative Assistant

ADB Interests LLC
Houston, TX
  • Expired: June 23, 2022. Applications are no longer accepted.
REMOTE POSITION FOR A GLOBAL GROWING E-COMMERCE CPG COMPANY

THIS POSITION IS TO ASSIST OUR CFO & HR MANAGER (50/50) - Must be in US and work CST time zone hours 8am - 5pm

OVERVIEW

We are looking for a Senior Administrative Assistant who will proactively provide administrative and organizational support for executive management. Responsibilities include, but are not limited to, screening incoming emails, managing calendars, meeting and event arrangements, and preparing reports. This description is intended to provide the general nature and level of work being performed, it is not all-inclusive. All personnel may be required to perform additional duties as needed outside of their normal responsibilities.

IN THIS ROLE, YOU WILL

  • Complete a broad variety of administrative tasks for the operations executives including; facilitate open communication between individuals within the Finance & HR department, as well as to other departments in the company; preparing, writing, and collating departmental reports, managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, agendas, and compiling documents for travel-related meetings;
  • Maintain an accurate and detailed calendar for the Executive, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
  • Track the Executive's tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
  • Organize both internal and external meetings for the Executive, including logistical and substantive preparation
  • Manage all travel scheduling and arrangements as needed
  • Ensure consistent and efficient interaction with other project managers across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality
  • Provide special project support as needed.
  • Take detailed meeting notes for Executives.
  • Assist HR Manager: building job descriptions, creating job posts, keeping HRS system up to date.
  • Perform any other relevant duties as assigned

WHAT WE NEED FROM YOU
  • One or more years of experience in providing high-level administrative support to executives.
  • Strong verbal and written English communication skills
  • Proficient in G-Suite (now Google Workspace) and MS Office
  • Provide clerical support for the CFO & HR Manager
  • Entering data into a software system ensuring accuracy and integrity of information and updates new and changing information as necessary;
  • Provide support for multiple projects across teams;
  • Assist Executive in meeting the needs of direct reports;
  • Track various departmental due dates (we use Teamwork Projects)
  • Detail-oriented, organized with proven ability to successfully multi-task
  • Positive, tenacious attitude
  • Ability to be proactive to anticipate the executives' needs and have excellent follow-through
  • Ability to support the preparation of departmental reports
  • Strong organizational and time-management skills with a keen ability to prioritize, multi-task, and work under pressure
  • Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally
  • Ability to work in a fast-paced and sometimes unpredictable environment; works well under pressure and tight deadlines
  • Ability to consistently apply good judgment and make good decisions.
  • Ability to maintain confidentiality and discretion at all times
  • Proven analytical and problem-solving abilities
  • Organized with a proven ability to juggle multiple projects at once

OTHER ATTRIBUTES
  • You must be a self-starter, solution-focused
  • Enthusiasm to learn and drive significantly contribute
  • Take the initiative to learn and the ability to work independently.
  • An understanding of the complexities surrounding collaboration in a global exporting retail organization
  • Highly organized, detail-oriented and self-motivated
  • Collaborative mindset and strong interpersonal skills
  • Remains positive in high pressure and stressful situations
  • Demonstrates critical thinking, communication, and relationship-building skills
  • Action-oriented and results-focused
  • Flexible and resourceful approach
  • Independent problem solver


Requirements

NON-NEGOTIALBLES:
  • Reliable Internet
  • Administrative Assistant Experience - 3+ years
  • Working Remote Experience - 2 years+
  • Working hours must be between 7am - 6pm CST (8 hour period)


Benefits

This is a fast growing company with a great opportunity for growth in your career and also in personal development.

This is a 1099 Contractor position.

ADB Interests LLC

Address

Houston, TX
77001 USA

Industry

Business

View all jobs at ADB Interests LLC