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Accounts Receivable Specialist

ACT Professional Solutions
Edison, NJ
  • Expired: April 14, 2022. Applications are no longer accepted.

(Fulltime) Hybrid $55k a yesr

Responsibilities include but are not limited to:

  • Meet defined department and individual goals and assist the Accounts Receivable Representative and Accounts Receivable Supervisor with assigned month end reporting deadlines and activity metrics.
  • Communicate with internal staff regarding customer payments and issues preventing a timely resolution on Special Projects. Research and perform Special Projects as assigned.
  • Work with other departments as well as operations to troubleshoot and resolve departmental projects.
  • Develop positive working relationships when interacting with customers and our internal sales team.
  • Follow up with Art and Commercial customers regarding status of payments, deductions, credits and charge backs. Print aging report and send past due reminder letters via e-mail or fax. Responsible for the collection of payments regarding the above accounts and processing of payments with regard to Art, Commercial, and Web invoices
  • Daily deposits and entering of checks and wire transfers for all accounts into D365 system. E - mail cash spreadsheet and scanned checks totals. Prepare and send daily Sales and Dashboard e-mail.
  • Research customer deductions (shortage claims, miss-shipments, pricing issues, returns etc.) and work with AR Supervisor on allowances. Issue credit memos if deductions are valid, send chargebacks with all backup documentation if deductions are not allowed.
  • Inform sales managers of account status with regards to non-compliance of payment terms, large returns, and invalid deductions
  • Coordinate with Operations on large returns, expected return dates and shipping method. Write up credit memos for product returned and apply to customer deductions in D365. Chargeback customers for product deducted and not returned,
  • View customer websites on a daily basis to confirm invoices received via EDI; download detailed remittance advice, expected invoice due dates and deduction paperwork Submit claims for shortages, pricing, and unit of measure discrepancies and non-receipt of invoices.
  • Track customer shipments by creating and accessing daily schedule exception reports, follow up with freight companies to assure damaged merchandise is returned to Laredo Freight Dispatch (LFD). Inform Logistics and Compliance Manager of large discrepancies
  • Provide Supervisor with monthly cash projections by viewing customer websites, trial balances and D365 reports
  • Attend conference calls with Managers, Sales Reps and Account Reps to resolve any situations involving A/R issues or contracts
  • Obtain program payable paperwork and give to Supervisor to process.
  • Obtain penalty paperwork and give to Logistics Manager when customer takes deductions.
  • Research and obtain credit references. Check that all paperwork is received and send program form for Sales Manager to complete.
  • Other duties as needed or assigned


· 1-3 Years Accounts Receivable experience

· Detail oriented

· Proficient in relevant computer applications (Microsoft Word, Excel, Outlook & Axapta)

· Strong written and verbal communication

· Proactive, responsible with a cheerful outlook

· Working knowledge of windows-based operating system

· Good Analytical skills

· Ability to work independently and with a team

· Exposure to D365 or similar ERP Software a plus

· Office products industry a plus

· Knowledge of basic accounting

· Ability to work cooperatively and collaboratively with all levels of employees to maximize

performance, creativity, problem solving and results.

· Accounts Receivable knowledge (commonly used concepts, practices, and procedures)

· Ability to multi-task

· Good math skills

· College Degree preferred

ACT Professional Solutions


Edison, NJ
08818 USA


Finance and Insurance

View all jobs at ACT Professional Solutions